Senior Facilities Coordinator

About the Role

The Senior Facilities Coordinator is responsible for day‑to‑day operations and maintenance of assigned facilities, ensuring janitorial, engineering, life‑safety and site services meet Cushman & Wakefield policies and client requirements. The role supports contract management, budgeting, compliance, vendor coordination and reporting, while maintaining safety and operational efficiency under the Facility Manager’s direction. The incumbent ensures daily operations of the facility(s) or campus—including janitorial, life‑safety, engineering, site services and general maintenance—are executed in line with C&W policies and client directives. They review and bid contracts, supervise interior and exterior maintenance programs, respond promptly to occupant requests, and oversee ongoing contract programs. They compile and maintain site‑specific documentation such as property manuals, compliance logs, insurance certificates and performance reports. The coordinator prepares budgets, financial reports, contracts, expenditures and purchase orders, and assists in capital budgeting and five‑year maintenance plans. They collect, analyze and report statistical data to assess facility management objectives, and ensure tenants and vendors comply with insurance requirements while coordinating claims. • Manage day‑to‑day facility operations, including janitorial, engineering, life‑safety and site services. • Review, bid and monitor contracts, ensuring invoices align with contract pricing. • Supervise interior and exterior maintenance programs and respond to occupant service requests. • Compile and maintain site documentation such as manuals, compliance logs, insurance certificates and performance reports. • Prepare budgets, financial reports, purchase orders and assist in capital budgeting and five‑year maintenance planning. • Collect, analyze and report statistical data to evaluate facility management objectives. • Monitor tenant and vendor insurance compliance and coordinate claims. • Conduct proactive facility inspections and report findings to the Facility Manager.

Key Responsibilities

• ▸facility ops
• ▸contract review
• ▸maintenance supervision
• ▸budgeting
• ▸data analysis
• ▸compliance monitoring

What You Bring

A bachelor’s degree in facilities management, building, business or a related field is required, along with 3‑5 years of relevant experience in commercial or industrial real‑estate facility management. Preferred experience includes maintenance, construction, engineering, CMMS/Work Order Management, and certifications such as CFM, IFMA or BOMA. The candidate must read construction specifications, understand contract language, manage building systems, and be proficient in Microsoft Office and financial systems (Yardi a plus). • Bachelor’s degree in facilities management, building, business or related field. • 3‑5 years experience in commercial/industrial real‑estate facility management. • Experience with maintenance, construction, engineering and property operations. • Proficiency in CMMS/Work Order Management systems. • Relevant certifications (CFM, IFMA, BOMA) preferred. • Ability to read construction specifications and interpret contract language. • Strong skills in building management systems, Microsoft Office Suite and financial systems (Yardi a plus).

Requirements

• ▸bachelor's
• ▸3‑5 yrs
• ▸cmms
• ▸cfm
• ▸yardi
• ▸spec reading

Benefits

Cushman & Wakefield offers a global platform with career development, promotion‑from‑within culture and a commitment to diversity, equity and inclusion. Employees benefit from flexible, technology‑driven work environments, continuous learning opportunities and a comprehensive benefits program. The firm values safety, work‑life balance and inclusive causes, encouraging Aboriginal, Torres Strait Islander and female candidates to apply. • Global career opportunities with a promotion‑from‑within culture. • Flexible, technology‑driven work environment supporting work‑life balance. • Comprehensive employee benefits program and continuous learning resources.

Work Environment

Onsite