Accounting Data Specialist

About the Role

The Vendor and Project Data Coordinator maintains accurate vendor records and performs ongoing ERP data maintenance, ensuring compliance with company policies and statutory requirements. The role also supports project setup and provides general administrative assistance to the accounting and finance department, requiring strong organization, multitasking, and attention to detail. • Set up and maintain vendor records in the ERP system. • Ensure compliance with company policies and legal requirements such as year‑end tax reporting. • Maintain documentation of vendor setup, changes, and compliance tracking. • Coordinate with vendors and employees to complete compliance verification processes. • Review project initiation documents for completeness and accuracy. • Create and issue project numbers for various project types. • Enter detailed project information into ERP, including coding structure, budgets, and billing terms. • Coordinate with project managers, coordinators, and accounting staff to ensure accurate project setup and alignment. • Monitor data integrity and resolve discrepancies in project setup. • Maintain standardized procedures and documentation. • Prepare presentations and slide decks for internal and external use. • Manage the accounting and finance department calendar, scheduling meetings and events. • Distribute mail and emails to correct recipients. • Update departmental references, procedures, and documentation. • Perform data entry and other administrative tasks to support financial operations. • Stand and/or sit in a stationary position for extended periods (50%+ of the time).

Key Responsibilities

• ▸erp maintenance
• ▸vendor records
• ▸compliance
• ▸project setup
• ▸data integrity
• ▸documentation

What You Bring

Physical demands include standing or sitting for extended periods, regular use of a computer in an office environment, and occasional lifting of up to 25 lb unassisted. • High School Diploma or GED. • 1–3 years of administrative experience, preferably in accounting, finance, or construction. • Proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook). • Strong organizational and data entry skills with high attention to detail. • Excellent verbal and written communication, able to interact with internal and external customers. • Ability to work under pressure, meet deadlines, and maintain a positive attitude and exemplary customer service. • Ability to use time productively, maximize efficiency, and meet challenging work goals. • Ability to maintain compliance with all company policies and procedures. • Exceptional work ethic and adherence to company values and high conduct standards. • Experience in construction, finance, or accounting is highly desired. • Knowledge of vendor setup processes and compliance requirements. • Familiarity with construction‑specific software such as Vista Viewpoint. • Advanced knowledge of accounting software, internet applications, and Microsoft Excel. • Use a computer/laptop/iPad in an open office environment with natural or fluorescent lighting. • Lift up to 25 lb unassisted.

Requirements

• ▸high school
• ▸1-3 years
• ▸office 365
• ▸vista viewpoint
• ▸accounting software
• ▸data entry

Benefits

Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader. Our core purpose is building enduring relationships and strong communities. The position offers an hourly salary of $24 to $30 plus a discretionary incentive program, with compensation based on factors such as education, skill, experience, training, and certifications. Kraus‑Anderson provides a supportive environment where employees can make a positive impact on the business, communities, and their own futures. We invest in leadership development through KA University and encourage community service via the KA Has Heart Volunteer Program. • Medical insurance plan options. • Health Savings Accounts (HSA). • Flexible Spending Accounts (FSA). • Wellness program. • Fitness center (Minneapolis). • KA University training and development. • 401(k) plan. • Company‑sponsored short‑term and long‑term disability. • Company‑sponsored life/accidental death and dismemberment insurance. • Paid time off including vacation, sick, and holiday pay. • Workplace flexibility. • Paid parental leave. • Paid military leave for active reserve duty. • Part‑time/transition options. • Free parking.

Work Environment

Office Full-Time