Project Administrative Assistant

About the Role

• Perform clerical tasks and operate basic office equipment. • Answer incoming calls, provide information, forward calls, and take messages. • File and maintain written and electronic records; log deliveries in a computer database. • Prepare daily outbound deliveries and materials for design and construction meetings. • Record and update meeting minutes for various site meetings. • Procure consumable materials and office supplies. • Assist Superintendent with equipment inventory tracking and craft worker timecard entry. • Provide general support to the project team and schedule, track, and log truck repairs and maintenance. • Provide maps and directions to visitors, subcontractors, deliveries, and new employees. • Log applicants into the Craft Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸inventory tracking
• ▸materials procurement
• ▸record keeping
• ▸logistics coordination
• ▸call handling
• ▸meeting minutes

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment. The ideal candidate is flexible, resourceful, proactive, and maintains a high level of professionalism and confidentiality while handling a wide range of administrative and executive support tasks. The role can be performed independently with minimal supervision. This position requires 100 % travel with no rotation schedule, and the company does not offer visa sponsorship. Applicants must be legally authorized to work in the United States without sponsorship. Mortenson does not accept agency solicitations without a valid agreement and upholds equal employment opportunity for all protected classes. • Associate’s degree in business or related field preferred. • Minimum three years of administrative experience, preferably supporting large teams. • Proficiency with Microsoft Office suite, Excel, email, calendar, and PowerPoint. • Strong knowledge of basic office equipment. • Excellent written and verbal communication skills. • Highly organized and able to work independently.

Requirements

• ▸associate’s degree
• ▸3 years
• ▸microsoft office
• ▸excel
• ▸office equipment
• ▸communication

Benefits

Benefits for non‑craft, non‑union employees working 25+ hours per week include medical, prescription drug, and vision coverage at no additional cost, dental insurance, a 401(k) plan with a generous Mortenson match, paid time off, holidays, and other paid leaves. Additional perks comprise employer‑paid life, AD&D, and disability insurance, a no‑cost mental‑health tool with concierge services, tuition reimbursement, adoption assistance, and a discounted gym membership. The base salary ranges from $51,000 to $68,900, with higher ranges for offices in Denver, Chicago, Seattle, Portland, and Washington, D.C. Pay placement within the range considers knowledge, skills, experience, and internal equity.

Work Environment

Onsite