Property Administrator

About the Role

The Property Administrator performs administrative functions for the Property Management Team, delivering professional handling of property issues and ensuring timely responses to tenant requests and concerns. • Provide full administrative support including phone assistance, report typing, filing, and correspondence distribution. • Schedule and coordinate meetings and special events as requested. • Assist in lease administration by managing tenant contacts, insurance information, and generating related reports. • Prepare and coordinate bid proposals, service contracts, and approved invoices; support the bidding process. • Code invoices for Property Manager approval and process tenant bill‑back invoices. • Maintain office supply inventory and ensure the office is stocked with required items. • Enter and maintain contract and certificate of insurance data in contract administration software; track expirations. • Track, file, and monitor contracts, insurance certificates, and lease files. • Manage the property maintenance work order system and produce monthly status reports. • Maintain the property purchase order system and process expense reports, meter readings, and check requests. • Foster positive relationships with tenants and clients; track service calls as required. • Assist with monthly, quarterly, and annual management reports and budget preparation. • Process staff hours and coordinate with accounting for expense approvals.

Key Responsibilities

• ▸work orders
• ▸purchase orders
• ▸contract admin
• ▸invoice coding
• ▸report prep
• ▸tenant relations

What You Bring

The position works in a professional office environment using standard office equipment and may require occasional travel between buildings; physical demands include standing, walking, and occasional stair use, with the majority of time spent at a workstation. • Key competencies: strong oral and written communication, customer focus, organizational and interpersonal skills, initiative, and multitasking. • Education: High school diploma/GED required; bachelor's degree preferred. • Experience: Customer service experience preferred. • Eligibility: Proficiency with Microsoft Office; ability to handle confidential information and work with decision‑makers.

Requirements

• ▸microsoft office
• ▸high school
• ▸communication
• ▸customer focus
• ▸customer service
• ▸multitasking

Benefits

Compensation ranges from $23.70 to $27.88 per hour, complemented by a comprehensive benefits package that includes health, vision, dental, retirement plans, and paid time off; Cushman & Wakefield is an equal‑opportunity employer offering accommodations under the ADAAA. • Benefits: Health, vision, dental insurance, flexible spending accounts, health savings accounts, retirement plans, life and disability insurance, paid and unpaid time off.

Work Environment

Office Full-Time