Assistant Property Manager (CRE)

About the Role

• Provide full administrative support (phone, typing, reports, filing, correspondence) and coordinate office supplies when no administrator is present. • Assist with lease administration, including abstracting leases and maintaining the database. • Maintain orderly property files, including leases and contracts. • Prepare and coordinate bid proposals and service contracts. • Obtain aging reports and follow up on delinquencies per policy. • Process invoices with proper backup according to procedures. • Coordinate tenant move‑ins and move‑outs, including furniture delivery and pickup. • Oversee work order and purchase order systems. • Develop and maintain a Tenant Service Package (handbooks, events, newsletters, training) and keep tenant data current. • Update office procedures in the Operations Procedure Manual under manager direction. • Ensure certificates of insurance for tenants and vendors are current. • Oversee processing of staff hours, expense reports, and check requests for review and approval. • Process tenant bill‑backs for electricity, after‑hours HVAC, and similar charges timely. • Assist with annual budget preparation, monthly financial reports, and bank deposits when applicable. • Lead regular property inspections with janitorial, landscape, and other service providers. • Participate in performance oversight of service contractors.

Key Responsibilities

• ▸lease administration
• ▸bid proposals
• ▸invoice processing
• ▸work orders
• ▸tenant services
• ▸insurance certs

What You Bring

The position operates in a professional office environment, utilizing standard equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Travel between properties in varying weather conditions is required, as is moving between floors and climbing stairs. Physical demands include the ability to travel between buildings, navigate stairs, and remain seated or standing for roughly 85% of the workday while operating office machinery. • Organization skills. • Time Management skills. • Communication proficiency (oral and written). • Multi‑Tasking. • Sense of Urgency. • High school diploma/GED (Bachelor’s degree preferred). • At least 1 year of real‑estate property management or related experience. • Proficiency in Microsoft Office Suite. • Demonstrates initiative and sense of urgency by meeting or improving deadlines.

Requirements

• ▸microsoft office
• ▸high school
• ▸bachelor’s
• ▸real‑estate
• ▸organization
• ▸communication

Benefits

Cushman & Wakefield provides a comprehensive benefits package that includes health, vision, dental, flexible spending accounts, health savings accounts, retirement plans, life and disability insurance, and paid time off. Compensation is competitive, ranging from $33.51 to $39.42 per hour, and will not fall below the minimum wage. Pay may vary based on location, experience, and collective bargaining status.

Work Environment

Onsite