Commercial Management Coordinator

About the Role

The Commercial Management Coordinator will support the Ontario Line Technical Advisory program by integrating commercial management, cost control, schedule support, risk tracking, and document management. Working closely with the Project Director, Commercial Manager, and various project leads, the coordinator ensures commercial compliance, financial accuracy, and timely reporting in a fast‑paced P3, PDB, and DBB environment. Travel requirements for the role are minimal, with up to 10% travel expected based on project needs, allowing the coordinator to maintain a primary focus on on‑site and remote project delivery while supporting HDR’s broader mission. • Monitor compliance with contract obligations, deliverables, fee schedules, and change logs for HDR and subconsultants. • Prepare and administer subconsultant agreements in line with HDR requirements. • Manage project budgets and update cost forecasts to align with scope, schedule, and commercial assumptions. • Maintain and ensure consistency of the Work Breakdown Structure across budgets, forecasts, and actuals. • Provide end‑to‑end change management support, coordinating approvals and tracking change status. • Integrate approved changes into budgets, forecasts, WBS codes, and financial systems for accurate commercial control. • Assist with contract close‑out to ensure auditable, standards‑compliant documentation. • Apply project controls processes and tools to maintain data quality and governance. • Develop and review cost estimates for changes and internal budgeting, including annual work plans. • Prepare recurring reports and dashboards for internal leadership and the client. • Circulate and maintain the Risk Register, consolidating input from design and integration teams. • Participate in Project Reviews, highlighting cost and schedule risks with commercial exposure. • Track claim issues such as scope gaps or design revisions and assist in assembling evidence for resolution. • Verify submission compliance with HDR protocols (e.g., QuickBase, Unifier, client platforms). • Coordinate and maintain project documentation to ensure traceability and retention. • Assist with onboarding team members on commercial workflows, change management, and controls tools. • Support document production and transmission during startup, execution, and close‑out phases. • Facilitate information flow among HDR, subconsultants, partners, and the client as needed.

Key Responsibilities

• ▸budget management
• ▸cost forecasting
• ▸change management
• ▸risk register
• ▸reporting dashboards
• ▸compliance verification

What You Bring

• 2–5 years of experience in multidisciplinary engineering design, construction, P3/AFP/PDB/DBB, project controls, or commercial management. • Strong decision‑making, organizational, analytical, and problem‑solving abilities. • Excellent oral and written communication skills for coordinating multiple tasks. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation and data analysis. • Experience in Design‑Bid‑Build, Progressive Design‑Build, or P3/AFP environments; Ontario Line/Metrolinx experience is a plus. • Familiarity with project controls tools (e.g., QuickBase) and data visualization (e.g., Power BI). • Exposure to claims preparation, defense, negotiation, and prevention. • Experience supporting negotiation of architectural and engineering contracts or subconsultant agreements. • Low‑code automation experience (e.g., QuickBase) for change, risk, and invoice workflow tracking. • Minimum of 3 years' experience in architecture/engineering, design‑build, P3, project management, or project controls. • Bachelor's degree in architecture, business, law, or equivalent (entry‑level positions eligible). • Ability to thrive in a high‑performing team in a fast‑paced environment. • Self‑starter with strong communication and people skills.

Requirements

• ▸2-5 yrs
• ▸microsoft office
• ▸quickbase
• ▸power bi
• ▸bachelor's
• ▸problem solving

Work Environment

Office Full-Time