Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Document Controller ( مراقب المستندات)
Manage, organize, and control project documents and records for engineering projects.
Job Highlights
About the Role
This position is part of AECOM’s Fursa Program and is open exclusively to UAE nationals who hold a valid family book. The role focuses on document control, office administration, and supporting the Environmental Engineering department on site in Dubai. It involves maintaining reference libraries, handling project correspondence, and assisting with office operations. • Maintain a library of reference documents and follow quality record‑keeping procedures. • Correlate information related to projects and proposal records. • Type, copy, distribute, and file project correspondence and meeting minutes. • Assist in preparing minutes of meetings for project managers and directors. • Create mock‑up operations manuals and job data books, including indexing, binding, and timely printing. • Catalog, pack, store, or dispose of engineering documents at project closeout. • Prepare transmittals for engineering documents and requisitions. • Establish and maintain files and computerized indexes for active engineering documents; generate reports as needed. • Manage data distribution schedules based on client, project, and supplier requirements. • Perform office administration duties, including furniture management, maintenance requests, and material orders. • Maintain inventory lists of office furniture, equipment, and site workstation equipment. • Support the office secretary to meet office requirements and demands. • Coordinate with secretaries, project administrators, and managers to ensure cohesive teamwork. • Assist in arranging social activities for the Environmental Engineering team when requested.
Key Responsibilities
- ▸document control
- ▸data distribution
- ▸indexing
- ▸transmittals
- ▸inventory management
- ▸report generation
What You Bring
Candidates should have 2–5 years of experience as a Document Controller, preferably on project‑based assignments, and be proficient with Document Management Systems such as Aconex or SharePoint, as well as advanced MS Office skills. Only UAE nationals with a family book will be considered, in line with AECOM’s Emiratisation commitment and UAE labour law.
Requirements
- ▸2-5 yrs
- ▸document control
- ▸aconex
- ▸sharepoint
- ▸ms office
- ▸uae national
Benefits
AECOM offers a comprehensive benefits package that may include medical, dental, vision, life and disability coverage, paid time off, flexible work options, well‑being resources, retirement savings, and employee stock purchase plans. As a Fortune 500 firm with $16.1 billion in revenue in FY 2024, we invest heavily in training, development, and cutting‑edge technology to help employees grow. You will work on‑site at the UBora Tower in Dubai, joining a collaborative environment that values respect, community, and continuous learning. AECOM is an equal‑opportunity employer that safeguards personal information and encourages career advancement across global projects.
Work Environment
Office Full-Time