Brokerage Coordinator

About the Role

The Brokerage Coordinator reports to the Director of Operations and serves as support for the fee‑earner and/or team. This role is responsible for managing client service activities such as pitches, proposals, transaction support, and fee‑earner administrative tasks, while acting as a liaison with various internal departments to meet client needs. Key duties include managing databases, overseeing content creation timelines, coordinating with Marketing, Research, and Financial Analyst teams, and ensuring the timeliness of deliverables. The Coordinator also provides sales and deal support to the fee‑earner. Specific responsibilities cover pitch and proposal coordination, creation of market documents (tour books, property flyers, brochures), production of marketing collateral, abstracting leases, drafting proposals, compiling landlord leasing activity reports, and organizing transaction documents for deal submission. The role also involves handling client contact lists, preparing expense reports, scheduling meetings, booking travel, and maintaining the CRM system. • Manage databases and maintain CRM, entering new leads and updating opportunities. • Coordinate pitch and proposal creation with Marketing, Research, and Financial Analyst teams. • Produce and design marketing collateral such as flyers, brochures, eblasts, and pitch presentations. • Abstract leases, draft proposals, and compile landlord leasing activity reports. • Organize transaction documents (confidentiality agreements, leases, contracts, listings, closing docs) for deal submission. • Handle client contact lists, schedule meetings, book travel, and prepare expense reports. • Provide sales and deal support, ensuring timely delivery of deliverables.

Key Responsibilities

• ▸crm management
• ▸pitch coordination
• ▸collateral design
• ▸lease abstracting
• ▸document management
• ▸client scheduling

What You Bring

The position requires a Bachelor’s degree—preferably in Business, Marketing, Communications, or Finance—and at least three years of professional experience. Executive‑level administrative experience, advanced Microsoft Office skills, and intermediate knowledge of Adobe InDesign, Photoshop, and Salesforce are preferred. Essential competencies include excellent written and oral communication, strong multitasking ability, capacity to take direction from multiple sources, superior project management and attention to detail, and a demonstrated aptitude for problem‑solving and navigating obstacles. • Require Bachelor’s degree (preferably Business, Marketing, Communications, Finance) and 3+ years professional experience. • Advanced Microsoft Office skills; intermediate Adobe InDesign, Photoshop, and Salesforce knowledge a plus. • Demonstrate excellent communication, multitasking, project management, attention to detail, and problem‑solving abilities.

Requirements

• ▸bachelor's
• ▸3+ years
• ▸microsoft office
• ▸adobe indesign
• ▸photoshop
• ▸salesforce

Benefits

Compensation ranges from $26.56 to $31.25, with a comprehensive benefits package that includes health, vision, and dental insurance, flexible spending and health savings accounts, retirement plans, life and disability insurance, and paid and unpaid time off. Pay varies based on location, experience, and collective bargaining agreements, and the company ensures equal opportunity and ADA accommodations. • Support fee‑earner events planning, scheduling, and promotion.

Work Environment

Office Full-Time