Equipment Specialist - Indianapolis, IN

About the Role

• Follow procedures for receiving and processing equipment orders and returns. • Source equipment internally and via third‑party rental/service suppliers. • Generate purchase orders for equipment purchases and rentals. • Reconcile and process billing of contracts, invoices, and work orders daily. • Support electronic inventory management. • Support physical inventory management on project sites or facilities. • Update task codes and off‑rent dates with input from project teams. • Provide scheduled and on‑demand inventory management reporting and quality control. • Interpret on‑rent and forecast reports. • Schedule and lead pre‑mob meetings with site leadership for project startup. • Lead monthly equipment review meetings with project and accounting teams. • Support LEAN/5S initiatives. • Collaborate with EF craft teams to execute equipment plans efficiently. • Facilitate forecast review meetings with project teams and trade partners. • Reconcile fleet invoicing with accounting, vendors, and project teams. • Offer equipment solutions and resolve issues, advising on type and maintenance. • Coordinate ordering of vehicles for team members and projects. • Manage DOT registration and respond to DOT and driver inquiries. • Participate in equipment facility safety program and Mortenson’s Zero Injury policy. • Dispatch and schedule equipment deliveries, including logistics planning. • Build relationships with individuals of diverse backgrounds and organizational levels. • Assess and prioritize multiple customer needs.

Key Responsibilities

• ▸equipment ordering
• ▸inventory management
• ▸purchase orders
• ▸billing reconciliation
• ▸forecast reporting
• ▸logistics planning

What You Bring

Visa sponsorship is not available; candidates must be legally authorized to work in the U.S. without sponsorship. Postings are typically open a minimum of five days and an average of 44 days. • Hold a bachelor’s degree and 2+ years (or 4+ years) relevant experience. • Prefer experience with billing software. • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). • Demonstrate superior attention to detail and accuracy. • Exhibit a positive, professional attitude and strong customer service skills. • Know purchasing/rental processes and procedures. • Strong organization and planning abilities. • Ability to influence and communicate effectively. • Active listening and openness to diverse input and feedback.

Requirements

• ▸bachelor's
• ▸2+ years
• ▸billing software
• ▸microsoft office
• ▸customer service
• ▸us authorized

Benefits

The base salary range for this position is $69,500‑$93,900, with adjustments for certain locations, and the role is eligible for Mortenson’s incentive plan. • Medical and prescription drug plans with no additional vision cost. • Dental coverage. • 401(k) plan with generous Mortenson match. • Paid time off, holidays, and other paid leaves. • Employer‑paid life, AD&D, and disability insurance. • No‑cost mental health tools and concierge services. • Tuition reimbursement. • Adoption assistance. • Gym membership discount program.

Work Environment

Field