Newmark
Provides commercial real estate services including leasing, capital markets, property management, and advisory.
Coordinator, Tenant Services
Assist clients, manage contracts, code invoices, and support facility services.
Job Highlights
About the Role
The role involves providing a positive and helpful presence for clients, coding invoices, maintaining tenant contact lists, and overseeing contracting work performed at properties. The position requires setting up files, tracking contracts and purchase orders, coordinating vendor contracts, ensuring employee services, maintaining service agreements, and assisting in monthly financial statements and personnel/equipment tracking. • Set up files and develop a system to track contracts, purchase orders, etc. • Code invoices and collect necessary documentation for payment processing. • Coordinate contracts for various vendors. • Ensure adequate services are available for employees. • Maintain service agreements and required certificates. • Assist in developing monthly statements of accounts and variance reports for management review. • Assist client management in tracking personnel moves and equipment.
Key Responsibilities
- ▸contract tracking
- ▸invoice coding
- ▸vendor coordination
- ▸service agreements
- ▸financial reporting
- ▸personnel tracking
What You Bring
The position requires a Bachelor’s degree or equivalent experience, 1‑2 years of property or facilities management experience, and proficiency with Microsoft Office and WordPerfect. Candidates must be organized, able to prioritize multiple projects, meet tight deadlines, and possess strong oral and written communication skills. • Bachelor’s degree or equivalent experience. • 1-2 years property or facilities management experience. • Proficiency in MS Word, MS Project, MS Excel, MS PowerPoint, and Word Perfect. • Strong organizational skills with ability to prioritize multiple projects. • Ability to meet difficult deadlines. • Strong oral and written communication skills.
Requirements
- ▸bachelor's
- ▸facilities mgmt
- ▸ms office
- ▸wordperfect
- ▸organizational
- ▸communication
Benefits
NKF offers industry‑leading parental leave, generous healthcare, backup child‑care, paid time off, education reimbursement, a referral program, and networking opportunities. Working conditions are normal with no disagreeable elements, and NKF is an Equal Opportunity/Affirmative Action employer. • Industry‑leading parental leave policy (up to 16 weeks). • Generous healthcare benefits. • Bright Horizons back‑up care program. • Generous paid time off. • Education reimbursement. • Referral program. • Opportunities to network and connect.
Work Environment
Onsite