Portfolio Administration Coordinator

About the Role

Key duties include performing quality‑control audits of lease documents, updating and maintaining lease information in technology systems, and ensuring proper document‑management procedures for all leased and owned assets. The role also involves maintaining file storage, scanning documents, handling mail, and reviewing client invoices against lease requirements while confirming calculation accuracy. Additional responsibilities include conducting desktop audits of year‑end CAM, insurance, and real‑estate tax reconciliations and interpreting charges for compliance with lease terms. The coordinator resolves disputes with landlords over identified discrepancies, ensures financial obligations are accurate, and processes monthly rents in a timely manner. Management of the subtenant process, including rent collection, invoice pass‑through, and year‑end reconciliations, is also required, as is frequent communication with internal and external partners to notify the client of critical dates, policies, and inquiries. The position demands establishing task priorities, creating schedules for portfolio objectives, and handling multiple projects in a fast‑paced environment. • Review and abstract leased and owned property documents. • Perform quality‑control audits and update lease data in information systems. • Manage document storage, scanning, retrieval, and mail distribution. • Verify client invoices against lease requirements and confirm calculation accuracy. • Conduct desktop audits of year‑end CAM, insurance, and tax reconciliations. • Resolve landlord disputes and ensure accurate financial obligations. • Process monthly rent payments and oversee subtenant rent collection. • Coordinate subtenant invoicing, pass‑throughs, and year‑end reconciliations. • Communicate critical dates, policies, and inquiries to clients and partners. • Prioritize tasks, create schedules, and manage multiple projects in a fast‑paced environment.

Key Responsibilities

• ▸qc audits
• ▸lease data
• ▸document management
• ▸desktop audits
• ▸rent processing
• ▸subtenant billing

What You Bring

The Portfolio Administration Coordinator is responsible for reviewing leased and owned property documents and compiling critical location data, including financial and contractual obligations, as part of the lease administration process. The ideal candidate is a detail‑oriented team player who can work autonomously. Excellent communication skills are required to interact frequently with the client, Humana, and with landlords. • Demonstrate detail‑orientation, autonomous work style, and strong communication skills.

Requirements

• ▸detail-oriented
• ▸autonomous
• ▸communication

Benefits

Eligible employees receive a comprehensive benefits package that may include health, vision, dental, flexible spending and health‑savings accounts, retirement savings plans, life and disability insurance, and paid or unpaid time off. Compensation is competitive, ranging from $21.67 to $25.49 per hour, and will be determined based on factors such as location, experience, and collective bargaining status, with a guarantee of at least minimum wage. Cushman & Wakefield is an equal‑opportunity employer committed to non‑discrimination and provides ADA accommodations for applicants with disabilities. • Eligible for health, vision, dental, flexible spending, HSA, retirement, life and disability insurance, and paid/unpaid leave. • Compensation ranges from $21.67 to $25.49 per hour, based on location, experience, and other factors.

Work Environment

Office Full-Time