Seasonal HR Administrative Assistant

About the Role

Key Area #1 – Employee Experience, Vibe and Teamwork: Provide prompt, professional service to all employees, maintain a safe and inclusive community, and work intentionally to include and support every Gozzer employee. Build courteous, positive working relationships across the organization. Key Area #2 – Administrative Support: Assist with employee onboarding in Workday, including offer letters, background checks, documentation upload, and communication of onboarding requirements. Manage employee files, transition records to Workday, post and close seasonal job openings, screen applicants, and coordinate with hiring managers. Handle shared HR inboxes, prepare New Hire Welcome presentations, and support pre‑season employee events such as the employee party. Key Area #3 – Employee Housing Support: Help the housing staff with pre‑season preparations, including cleaning, laundry, maintenance, and project completion for the Ranch House facility. Keep an updated occupancy calendar to plan, schedule, and coordinate employee housing arrivals, departures, and move‑in preparations. Key Area #4 – International Employee‑Specific Support: Coordinate travel, arrival, and housing move‑in for international program employees. Assist them with U.S. worker documentation, Social Security registration, and setting up U.S. bank accounts. • Provide prompt, professional employee service and foster an inclusive, well‑being focused culture. • Assist with Workday onboarding: send offer letters, initiate background checks, upload documentation, and communicate requirements. • Manage employee files, transition records to Workday, and handle shared HR inboxes. • Post seasonal job openings, screen applicants, and coordinate with hiring managers for outreach. • Prepare New Hire Welcome presentations and support pre‑season employee events. • Support employee housing preparations, maintain occupancy calendar, and ensure facility readiness. • Coordinate international employee travel, U.S. work documentation, and bank account setup. • Work flexible hours, in all weather conditions, and perform light physical tasks up to 25 lb regularly (75 lb occasionally).

Key Responsibilities

• ▸workday onboarding
• ▸employee records
• ▸job posting
• ▸housing coordination
• ▸international travel
• ▸welcome presentations

What You Bring

Required knowledge and skills include proficiency with Microsoft Outlook, Excel, and Word, strong communication and people skills, and exceptional organization and time‑management abilities. The role demands flexibility to work varied hours—including weekends, holidays, mornings, and nights—under all weather conditions, and the ability to perform light physical tasks up to 25 lb regularly (up to 75 lb occasionally). • Proficient in Outlook, Excel, Word; strong communication, organizational, and time‑management skills.

Requirements

• ▸outlook
• ▸excel
• ▸word
• ▸communication
• ▸organization
• ▸flexibility

Benefits

Internal applicants should log into Workday and submit their application via the Jobs Hub. Discovery Land Company creates unique environments that give individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. Through these environments, clubs foster relationships, share unforgettable experiences, and inspire joy, compassion, and gratitude. At Gozzer Ranch we live the company’s mission every day, integrating personal talent, passion, and resources with diverse cultures to build a viable and fun world for future generations. As a Seasonal HR Administrative Assistant you will help create the Gozzer Ranch Experience while embodying our core values: people are our priority, we respect people, places, and cultures, we do the right thing, and we believe in having fun. Discovery Land Company, founded in 1994, specializes in building luxury residential private club communities and resorts across North America. With 20 world‑class projects, the company creates settings where families can earn intergenerational memories through outstanding clubhouses, premier golf courses, and world‑class culinary offerings, all guided by the highest service standards. Gozzer Ranch Golf & Lake Club offers a perfect setting for living life to the fullest amid the grandeur of the Northwest, from fishing and spa treatments to unforgettable rounds of golf and summer sailing. The club’s mission aligns with Discovery Land Company’s goal of providing freedom, security, and resources for families to learn, grow, and play in beautiful places.

Work Environment

Onsite