Manager, Payroll

About the Role

The Manager, Payroll oversees and executes accurate, timely, and compliant payroll processing for a multi‑state, mid‑size organization. This role manages day‑to‑day payroll operations, ensures adherence to federal, state, and local wage and hour laws, and serves as a subject matter expert for payroll systems, audits, and reporting. The manager partners closely with HR, Finance, and external vendors to maintain payroll integrity and regulatory compliance. Key responsibilities include full‑cycle bi‑weekly payroll processing, audit and approval of timecards, pay adjustments, deductions, and leave balances, as well as reconciliation of payroll control totals and manual off‑cycle checks. The role also ensures compliance with wage and hour regulations, coordinates tax filings and W‑2 distribution, and collaborates with Finance and third‑party vendors on tax and fringe‑benefit reporting. Additionally, the manager administers the HRIS payroll module, supports system upgrades, resolves payroll variances, and leads payroll staff through training, cross‑training, and SOP development. • Oversee full‑cycle bi‑weekly payroll processing, including review, auditing, approval, and submission. • Ensure payroll accuracy and timeliness in line with company policies and federal, state, and local regulations. • Review and approve timecards, pay adjustments, deductions, earnings codes, and leave balances. • Calculate, maintain, and reconcile payroll control totals across cycles and reports. • Issue and reconcile manual payroll checks for off‑cycle or non‑standard payments. • Maintain compliance with wage and hour laws, overtime rules, exempt/non‑exempt classifications, and paycheck timing requirements. • Reconcile gross wages, withholdings, and employer taxes for weekly, quarterly, and annual reporting. • Coordinate quarterly and annual tax filings, including W‑2 preparation and distribution. • Partner with Finance and third‑party vendors to reconcile payroll tax filings, fringe‑benefit reporting, and audit requests. • Serve as primary payroll administrator for the HRIS, handling processing, reporting, and system configuration support. • Support payroll‑related system upgrades, new earnings/deduction setups, and continuous process improvements. • Investigate and resolve payroll variances, discrepancies, and employee inquiries promptly. • Supervise, train, and cross‑train payroll staff to ensure coverage, consistency, and adherence to procedures. • Develop and maintain standard operating procedures (SOPs) for payroll processes and internal controls. • Collaborate with HR, Benefits, Accounting, and Operations on payroll matters related to employee lifecycle events.

Key Responsibilities

• ▸payroll processing
• ▸tax filing
• ▸hris administration
• ▸payroll reconciliation
• ▸system upgrades
• ▸compliance management

What You Bring

Candidates should have an associate degree in Accounting, Finance, or a related field (a bachelor’s degree is a plus) and 3–5 years of hands‑on full‑cycle payroll experience in a multi‑state environment. Experience with ADP Workforce Now for 2–3 years is strongly desired, along with a solid understanding of tax regulations and compliance requirements.

Requirements

• ▸associate degree
• ▸adp workforce
• ▸full-cycle payroll
• ▸multi-state
• ▸tax regulations
• ▸3-5 years

Work Environment

Office Full-Time