Executive Assistant

About the Role

• Provide administrative support to senior executives, including the Executive Vice President, Finance, and another senior leader. • Manage calendars, schedule meetings, calls, and travel logistics. • Arrange travel and accommodations. • Track, prepare, and submit monthly expense reports for reimbursement. • Format information for internal and external communications such as emails, presentations, and reports. • Take minutes during meetings. • Offer backup support to other Executive Assistants. • Perform Notary Public duties as required. • Collaborate with team members to plan meetings and company events.

Key Responsibilities

• ▸executive support
• ▸calendar management
• ▸travel coordination
• ▸expense reporting
• ▸document formatting
• ▸meeting minutes

What You Bring

The company is seeking an experienced Executive Assistant to provide exceptional support to senior-level executives. This role is essential to business efficiency, requiring a proactive and highly organized individual who thrives in a fast‑paced, dynamic environment. The Executive Assistant will manage complex schedules, handle a wide range of administrative tasks, and perform notary public duties such as witnessing document signings. The ideal candidate is a natural problem‑solver with a positive, proactive attitude and a keen ability to prioritize and multitask. They value organization, work effectively under pressure, and take pride in contributing to the success of the executives they support and the overall organization. • Minimum 5+ years experience as an Executive Assistant. • Current California Notary Public license. • Proficient in Microsoft Office. • Extremely detail‑oriented with strong organizational and time‑management skills. • Excellent verbal and written communication abilities. • Self‑motivated, proactive, and forward‑thinking. • Diplomatic, tactful, and able to maintain a positive attitude with all team members. • Willingness to go above and beyond to produce high‑quality work. • Ability to communicate effectively with all internal and external contacts. • Capable of independent work and multitasking in a fast‑paced team environment.

Requirements

• ▸5+ years
• ▸notary public
• ▸microsoft office
• ▸detail‑oriented
• ▸multitasking
• ▸self‑motivated

Benefits

Avantus offers competitive compensation, including a base salary range of $100,732–$118,508 USD plus bonus and benefits. The benefits package includes 401(k) matching, comprehensive medical and dental options, and flexible PTO. The company is an equal‑opportunity employer.

Work Environment

Office Full-Time