Secretary

About the Role

The Secretary role in Bristol will provide professional secretarial support to a group of senior managers within Defence Operations and will also deliver administrative assistance to the wider Operations business. Key duties include coordinating customer, external and VIP visits, managing PPE and front‑of‑house hosting, overseeing workwear and stationery provision within budget, maintaining distribution lists and communications, supporting complex travel arrangements and resourcing secretarial cover, and delivering site support such as organising Operations All‑Hands sessions and managing meeting resources. • Coordinate customer, external and VIP visits, managing PPE and front‑of‑house hosting. • Manage workwear and stationery supplies, ensuring alignment with budget. • Maintain distribution lists and draft/ circulate communications. • Provide complex travel support and arrange internal and external secretarial cover. • Organise Operations All‑Hands sessions and oversee meeting resources.

Key Responsibilities

• ▸vip visits
• ▸ppe management
• ▸supplies management
• ▸distribution lists
• ▸travel support
• ▸all‑hands

What You Bring

Candidates must have prior experience in an administrative role, be able to work calmly under pressure, set priorities and meet deadlines, demonstrate excellent attention to detail, exercise sound judgement and initiative, and be highly proficient in Microsoft Office. Alignment with Rolls‑Royce’s core principles of safety, integrity, simplicity and impact is essential. • Demonstrated experience in an administrative role. • Ability to work calmly under pressure, set priorities and meet deadlines. • Strong attention to detail and initiative in decision‑making. • Proficient in Microsoft Office applications.

Requirements

• ▸admin experience
• ▸microsoft office
• ▸pressure handling
• ▸detail oriented
• ▸initiative
• ▸set priorities

Work Environment

Onsite