Personnel Assistant III

About the Role

• Respond to routine employee inquiries and escalate complex issues to HR management. • Schedule meetings, coordinate training sessions, and assist with HR communications. • Maintain accurate time and attendance records • Maintain accurate and up-to-date employee personnel files in accordance with company policy, ICE contract requirements, and regulatory standards. • Assist HR Manager with enrollment, updates, and tracking of employee benefits programs. • Assist in maintaining personnel accountability records for ICE contract reporting. • Support tracking of employee assignments, rotations, leave, and contract-mandated requirements. • Provide employees with information on company policies, benefits, and HR procedures. • Assist in processing new hire documentation, background checks, and in-processing requirements. • Process leave requests, overtime authorizations, and shift adjustments. • Assist in preparing HR forms, reports, and personnel action requests (PARs). • Coordinate with site security, IT, and supervisors to ensure smooth onboarding. • Support audits, inspections, and government reporting requirements. • Provide support to site leadership for workforce-related tasks as required. • Prepare correspondence, reports, and presentations for HR management. • Support out-processing and final clearance of departing employees, including property return and exit documentation. • Support supervisors and employees in resolving timekeeping discrepancies.

Key Responsibilities

• ▸timekeeping
• ▸attendance
• ▸personnel files
• ▸benefits admin
• ▸hr reporting
• ▸onboarding

What You Bring

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). • Strong organizational and data entry skills with attention to detail. • Must be able to travel if/when needed within the US. • Ability to maintain confidentiality of sensitive personnel information. • 2-4 years of HR, administrative, or personnel support experience • Familiarity with DHS processes highly desirable. • Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses). • Must have a valid driver's license. • Education: High school diploma or equivalent required; Associate’s or bachelor’s in human resources, Business Administration, or related field preferred. • Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred. • Strong communication and customer service skills for supporting employees and leadership.

Requirements

• ▸microsoft office
• ▸hris
• ▸deltek
• ▸kronos
• ▸customer service
• ▸high school

Work Environment

Onsite