Project Administrative Assistant

About the Role

The assistant will provide comprehensive administrative support to the project team, handling both routine clerical duties and more specialized tasks such as meeting documentation and equipment tracking. By coordinating deliveries, maintaining records, and assisting the superintendent, the role ensures smooth day‑to‑day operations on the construction site. • Perform clerical tasks and operate basic office equipment. • Answer and forward incoming calls, provide general information, and take messages. • File and maintain written records while creating electronic copies. • Receive, sort, and log all deliveries in a computer database. • Prepare daily outbound deliveries and materials for design/construction meetings. • Record and update meeting minutes for site meetings. • Procure consumable materials and office supplies. • Assist Superintendent with equipment inventory tracking and organization. • Enter craft worker timecards for the Superintendent. • Provide general project team support for day‑to‑day tasks. • Schedule, track, and log repairs and maintenance for work trucks. • Provide maps and directions to visitors, subcontractors, deliveries, and new employees. • Log all applicants into the Craft Applicant Tracking Spreadsheet. • Maintain a highly organized work approach. • Participate in a 401(k) plan with Mortenson matching contributions. • Utilize a no‑cost mental‑health tool and concierge services.

Key Responsibilities

• ▸delivery coordination
• ▸meeting documentation
• ▸equipment tracking
• ▸timecard processing
• ▸supply procurement
• ▸record management

What You Bring

Mortenson is hiring a Project Administrative Assistant to work on its California project in Cantua Creek. The role requires flexibility, resourcefulness, and a high level of professionalism while interacting with staff at all levels. The position involves full-time travel (100%) with no rotations and does not offer visa sponsorship. Candidates should have at least an associate degree in business or a related field and a minimum of three years of administrative experience, preferably in a large‑team environment. Strong computer skills with Microsoft Office, proficiency with standard office equipment, excellent written and verbal communication, and highly organized work habits are essential. • Hold an associate’s degree in business or related field (preferred). • Possess at least three years of administrative experience supporting large teams. • Demonstrate proficiency with Microsoft Office, Excel, Email, Calendar, and PowerPoint. • Exhibit strong knowledge of basic office equipment. • Communicate effectively in written and verbal forms.

Requirements

• ▸associate degree
• ▸3 years
• ▸microsoft office
• ▸office equipment
• ▸communication
• ▸organized

Benefits

Mortenson offers a competitive compensation package, with a base salary ranging from $51,000 to $68,900, adjusted for certain locations. The benefits program includes medical, vision, dental, 401(k) matching, paid time off, life and disability insurance, mental‑health resources, tuition reimbursement, adoption assistance, and a gym‑membership discount. • Receive medical, vision, and dental coverage at no additional cost. • Access paid time off, holidays, and other paid leaves. • Benefit from employer‑paid life, AD&D, and disability insurance. • Obtain tuition reimbursement and adoption assistance. • Enjoy a gym‑membership discount program.

Work Environment

Onsite