Associate, Office Coordinator

About the Role

The Office Coordinator is responsible for day‑to‑day workplace operations, ensuring a professional and well‑maintained office environment and partnering with internal teams and external vendors to support business efficiency and culture. This salaried, exempt role aligns work hours with business needs and reports to the Manager of Office Administration. • Coordinate day‑to‑day office operations and maintain professional environment. • Ensure conference rooms are ready and office presentation standards are met. • Plan logistics for internal meetings and office events, managing scheduling, setup, and vendor coordination. • Manage office supply inventory, ordering cadence, and resolve related issues. • Oversee relationships with vendors for supplies, catering, shipping, and facilities support. • Direct shipping and mail operations, coordinating courier services and logistics. • Partner with IT to coordinate office equipment needs. • Prioritize operational tasks, make decisions to maintain continuity, and recommend process improvements. • Support sustainability and recycling initiatives. • Provide notary public services as required. • Coordinate internal and external events, handling vendor selection, logistics, and post‑event follow‑up within budget. • Manage corporate gifting and swag programs, including inventory oversight and distribution logistics. • Handle off‑site coordination tasks and occasional travel as needed.

Key Responsibilities

• ▸office ops
• ▸vendor management
• ▸inventory control
• ▸shipping logistics
• ▸it coordination
• ▸event planning

What You Bring

The position does not include direct reports but requires occasional travel and the ability to lift up to 40 lbs. Responsibilities and reporting lines may evolve as the organization’s needs change. • High school diploma or equivalent required. • 2+ years experience in office operations, workplace coordination, or administrative support. • Notary public certification or willingness to obtain. • Strong organizational skills with ability to manage multiple priorities independently. • Excellent verbal and written communication abilities. • Discretion in handling confidential information. • Experience coordinating vendors, services, or office programs. • Experience managing event logistics and workplace initiatives. • Proven ability to identify process improvements and solve operational challenges. • Proficiency with Microsoft Office Suite or Google Workspace.

Requirements

• ▸high school
• ▸2+ years
• ▸notary
• ▸microsoft office
• ▸google workspace
• ▸organizational

Benefits

Core offers a competitive compensation package with a base salary range of $55,000‑$65,000, discretionary bonuses, and a comprehensive benefits suite that includes health plans, retirement options, paid time off, and various wellness allowances. The company is an Equal Opportunity Employer that celebrates diversity and fosters an inclusive environment where every employee feels a sense of belonging. • Competitive pay that values contributions. • Incentive programs rewarding achievements. • Flexible paid time off for life events and milestones. • 14+ paid holidays, including personal birthday. • Paid parental leave starting after 90 days. • Paid volunteer time off for community service. • Monthly workshop weeks with fewer meetings. • Robust health plan options beginning within 30 days of hire. • Monthly phone reimbursement. • Wellness allowance and yearly meditation app subscription. • Employee Assistance Program for confidential support. • 401(k) with matching and Roth account options.

Work Environment

Hybrid