Hdr
HDR provides architecture, engineering, environmental, and construction services for infrastructure projects.
Administrative/Office Assistant
Provide administrative support, reception, facilities, and coordination tasks.
Job Highlights
About the Role
• Backup primary receptionist: answer calls, deliver messages, greet visitors, schedule conference calls. • Maintain conference rooms and reception area, including technical setup. • Coordinate and organize in‑house and client meetings. • Arrange catering: ordering, set‑up, and clean‑up. • Perform daily kitchen maintenance and supply management. • Process incoming and outgoing mail and shipments (USPS, UPS, FedEx, etc.). • Liaise with property management for repairs, lost & found, janitorial issues, and room reservations. • Manage relationships with office vendors (vending, coffee machines, plants, etc.). • Support Area Manager, Administrative Manager, and HR with executive administrative tasks and reports. • Develop and coordinate departmental administrative policies and procedures. • Act as backup timecard administrator, assisting employees with submissions and approvals. • Create communications via email, SharePoint, presentations, and other documents. • Perform word processing and formatting for letters, memos, reports, and labels. • Maintain and order office supplies; assist Safety Coordinator with safety gear. • Provide guidance to employees as needed. • Offer administrative support across all business groups. • Organize employee engagement events. • Collaborate with other administrative staff to complete support activities.
Key Responsibilities
- ▸conference setup
- ▸mail processing
- ▸vendor management
- ▸timecard admin
- ▸sharepoint docs
- ▸supply management
What You Bring
• Associate’s degree preferred. • Three or more years of professional experience. • Available during core business hours, Monday through Friday. • Strong organizational skills. • Strong attention to detail. • Ability to take direction from multiple professional levels. • High School diploma or equivalent. • Self‑motivated, detail‑oriented professional with multitasking ability. • Proficient in MS Office, including Word and Outlook. • Able to handle confidential information. • Flexible, able to prioritize multiple tasks and managers in a fast‑paced environment. • Excellent verbal and written communication, including grammar, punctuation, proofreading, spelling, and telephone etiquette.
Requirements
- ▸associate degree
- ▸3+ years
- ▸ms office
- ▸organizational
- ▸detail‑oriented
- ▸communication
Work Environment
Office Full-Time