Coordinator, Transaction Svcs

About the Role

The Administrative Assistant will support a team of sales and leasing professionals by handling specialized tasks that maintain confidentiality of client and proprietary information. Responsibilities include creating marketing materials, managing databases, coordinating meetings and travel, and preparing various transaction documents such as RFIs, LOIs and RFPs. The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple deadlines under general supervision. • Apply templates to produce flyers, proposals, tour books, maps, floor plans, qualification packages, and market surveys. • Serve as liaison with centralized marketing, analysis, and research groups to compile financial and property data for customized packages. • Prepare and maintain documents such as Requests for Information (RFIs), Letters of Intent (LOIs), and Requests for Proposals (RFPs). • Update and manage client and prospect databases. • Respond to external broker requests and coordinate mass marketing mailings. • Create, organize, and purge real‑estate transaction files and records. • Provide client front‑desk support, including greeting visitors, directing calls, and scheduling appointments and tours. • Arrange and coordinate complex on‑site and off‑site meetings, conferences, and travel itineraries. • Compile, update, collate, and package reports as directed by the team. • Draft and send administrative communications and prepare expense reports. • Apply problem‑solving, decision‑making, and analytical abilities to prioritize multiple tasks and meet strict deadlines.

Key Responsibilities

• ▸marketing materials
• ▸database management
• ▸document prep
• ▸mailings coordination
• ▸report packaging
• ▸file management

What You Bring

Candidates must have at least a high school diploma or GED, with two years of relevant experience; an associate’s or bachelor’s degree in Marketing or Graphic Design is preferred. Required skills include advanced proficiency with the Microsoft Office Suite, strong written and verbal communication, customer‑service aptitude, and analytical problem‑solving abilities. A real‑estate license is a plus, and the position offers normal working conditions without disagreeable elements. • Demonstrate advanced Microsoft Office, PowerPoint, Excel, and internet research proficiency. • Exhibit strong organizational, written and oral communication, and customer‑service skills with meticulous attention to detail. • Possess a real‑estate license (preferred) and at least two years of experience in real‑estate brokerage or sales and marketing.

Requirements

• ▸microsoft office
• ▸customer service
• ▸real estate license
• ▸brokerage experience
• ▸marketing degree
• ▸problem solving

Work Environment

Office Full-Time