Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Project Administrator
Coordinate schedules, docs, budgets, and stakeholder communication for Defence projects.
Job Highlights
About the Role
Following a recent major project win, the Building Services Team in Adelaide is hiring Project Administrators to support iconic defence programmes. The role focuses on keeping project schedules on track, supporting design and project managers, and ensuring high‑quality documentation and communication. • Coordinate project schedules, activities, and deadlines to ensure timely delivery. • Support Project and Design Managers by streamlining workflows and tracking milestones. • Prepare, manage, and maintain documentation such as minutes, reports, and correspondence. • Assist with budgets, invoices, procurement, and resource allocation in collaboration with finance teams. • Build strong stakeholder relationships, contribute to quality checks, and support risk management. • Maintain audit readiness across projects.
Key Responsibilities
- ▸schedule coordination
- ▸document management
- ▸budget support
- ▸stakeholder management
- ▸audit readiness
- ▸risk management
What You Bring
Candidates must be Australian citizens and obtain a Defence Clearance, with prior clearance preferred. AECOM acknowledges the Traditional Owners and Custodians of Australian lands and is committed to meaningful engagement with First Nations peoples. • 5+ years of project administration experience in construction, infrastructure, professional services, or Defence. • Strong organisational, multitasking, and attention‑to‑detail skills. • Excellent communication and stakeholder‑management abilities. • Proficient in Microsoft Office, MS Project; SharePoint experience advantageous. • Demonstrate professionalism, adaptability, and a collaborative approach in fast‑paced teams.
Requirements
- ▸5+ years
- ▸project admin
- ▸ms project
- ▸sharepoint
- ▸defence clearance
- ▸communication
Benefits
The position is based in Adelaide with hybrid work options, joining an international operating group that values equity, diversity, and inclusion. AECOM offers a culture where integrity, entrepreneurial spirit, and a pioneering mindset are celebrated. Employees enjoy flexible start and finish times, part‑time or job‑sharing possibilities, up to six weeks of additional annual leave, and the ability to swap public holidays to suit personal needs. Continuous learning is supported through lunch‑and‑learn sessions, professional development courses, paid study leave, and global career opportunities. • Flexible work arrangements including hybrid options, alternative start/finish times, part‑time or job‑sharing. • Up to six weeks of additional annual leave per year and flexible public‑holiday swapping. • Continuous learning opportunities: lunch‑and‑learns, professional development courses, 5 days paid study leave. • Inclusive hiring practices welcoming candidates of diverse backgrounds and abilities.
Work Environment
Onsite