Facilities Coordinator FIXED TERM FOR 10 MONTHS

About the Role

As a Facilities Coordinator you will support, monitor and coordinate a small team of multi‑skilled operatives while building strong relationships with client stakeholders, landlords, managing agents and facilities vendors. You will oversee all on‑site contractors, inspect their work, procure vendors and services, and manage purchase orders within internal financial platforms. The role also includes supporting monthly accrual reports and finance tracker monitoring. Your day‑to‑day duties will involve conducting site inspections, assessments and regular audits, implementing safety and building procedures, and assisting with property risk‑management programs. You will help implement and monitor disaster‑recovery and business‑continuity plans, following escalation and incident‑reporting protocols. These activities contribute to JLL’s commitment to operational excellence. • Support and monitor performance of a small team of multi‑skilled operatives. • Build and maintain relationships with client stakeholders, landlords, managing agents and facilities vendors. • Manage on‑site contractors, including inspection of vendor work and performance standards. • Procure vendors and services, and process accurate purchase orders in internal financial systems. • Support financial processes such as monthly accrual reports and finance tracker monitoring. • Conduct site inspections, assessments, regular audits and enforce safety and building procedures. • Assist implementation of property risk‑management programs and industry best‑practice operations. • Support disaster‑recovery and business‑continuity plan implementation and monitoring. • Follow escalation and incident‑reporting procedures as needed.

Key Responsibilities

• ▸vendor procurement
• ▸contractor management
• ▸site inspections
• ▸financial reporting
• ▸risk management
• ▸team coordination

What You Bring

Required qualifications include proven experience in facilities coordination with multi‑skilled team support, strong relationship‑building abilities, and solid knowledge of contractor management, procurement processes, and financial management requirements such as accrual reporting. You must be able to perform inspections, audits and safety procedures, understand risk‑management programs, and be familiar with disaster‑recovery and business‑continuity planning. Preferred qualifications add depth in commercial real‑estate facilities operations, familiarity with internal financial management platforms, KPI/SLA achievement, escalation procedures, and regular management reporting. Experience with vendor performance inspection, quality control, and premises maintenance standards is also valued. • Demonstrate experience in facilities coordination with multi‑skilled team support. • Exhibit strong relationship‑building skills with stakeholders and vendors. • Possess knowledge of contractor management, procurement, purchase‑order systems and financial reporting.

Requirements

• ▸facilities coordination
• ▸contractor management
• ▸procurement
• ▸financial reporting
• ▸risk management
• ▸stakeholder relations

Work Environment

Hybrid