Aecom
Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Project Administrator
Project admin supporting Defence construction, managing schedules, docs, budgets, and stakeholders.
Job Highlights
About the Role
In this position you will keep Defence projects on schedule, manage documentation and financial tracking, and ensure smooth communication among project and design managers. You will also support risk management, quality checks, and audit readiness. • Coordinate project schedules, activities, and deadlines to keep Defence projects on track. • Support Project and Design Managers by streamlining workflows and tracking milestones. • Prepare and maintain project documentation, including minutes, reports, and correspondence. • Assist with budgets, invoices, procurement, and resource allocation in collaboration with finance teams. • Build stakeholder relationships, contribute to quality checks, support risk management, and maintain audit readiness.
Key Responsibilities
- ▸project scheduling
- ▸milestone tracking
- ▸documentation
- ▸budget management
- ▸risk management
- ▸stakeholder relations
What You Bring
The ideal candidate has at least five years of project administration experience in construction, infrastructure or Defence, strong organisational and communication skills, and proficiency with Microsoft Office, MS Project and SharePoint. Australian citizenship is required and a Defence clearance is preferred or attainable. • 5+ years of project administration experience in construction, infrastructure, professional services, or Defence. • Strong organisational and multitasking abilities with high attention to detail. • Excellent communication and stakeholder management; ability to produce professional reports and presentations. • Proficient in Microsoft Office, MS Project; SharePoint experience advantageous; familiar with governance, risk and quality processes. • Proactive, solutions‑focused, collaborative mindset thriving in fast‑paced multidisciplinary teams. • Australian citizenship required; Defence clearance preferred or obtainable.
Requirements
- ▸project admin
- ▸ms project
- ▸sharepoint
- ▸microsoft office
- ▸australian citizenship
- ▸communication
Benefits
AECOM offers flexible work arrangements, the ability to purchase up to six weeks of additional annual leave, and flexible public holidays. Employees benefit from continuous learning opportunities, professional development support, and an inclusive environment that accommodates diverse needs. As a Fortune 500 firm with over 50,000 professionals worldwide, AECOM promotes equity, diversity and inclusion, and provides a robust global well‑being program alongside competitive compensation and benefits. • Flexible work arrangements: alternative start/finish times, part‑time, job‑sharing, hybrid options. • Option to purchase up to six weeks of additional annual leave per year. • Flexible public holidays – swap Easter or other holidays for preferred dates. • Continuous learning: lunch‑and‑learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities. • Inclusive hiring practices supporting individuals with disabilities, health, mental health, or neurodiverse conditions; accommodations available during hiring. • Access to a global well‑being program and comprehensive compensation and benefits.
Work Environment
Onsite