Property Administrator (CRE)

About the Role

The Property Administrator (CRE) supports the Property Management Team by handling administrative tasks and ensuring professional, timely responses to tenant inquiries and concerns. This role manages daily office operations, including communication handling, documentation, meeting coordination, lease administration, bid and invoice preparation, and maintaining office supplies and equipment. Additional duties involve oversight of contract and insurance records, monitoring work order and purchase order systems, organizing lease and other management files, and processing financial and operational data such as staff hours, meter readings, and expense reports. • Provide full administrative support, including phone support, typing reports, filing, and distributing correspondence. • Schedule and coordinate meetings and special events as requested. • Assist in lease administration, handling tenant contacts, insurance information, and generating reports. • Prepare and coordinate bid proposals, service contracts, and approved invoices, ensuring compliance with policies. • Prepare and code invoices for Property Manager approval. • Maintain office supplies and other required items. • Complete contract and certificate of insurance information accurately in contract administration software. • Track and file contracts and insurance certificates; maintain a follow‑up system for expirations. • Monitor the property maintenance work order system and prepare monthly status reports for tenant work orders. • Maintain the property purchase order system. • Keep lease, contract, and other property management files organized. • Promote positive relationships with tenants and clients and track service calls. • Assist with monthly and quarterly management reports and annual budget preparation. • Process staff hours, tenant bill‑back invoices, expense reports, monthly meter readings, and check requests for review and approval.

Key Responsibilities

• ▸lease administration
• ▸invoice coding
• ▸work orders
• ▸purchase orders
• ▸contract management
• ▸report preparation

What You Bring

Success in this position requires strong oral and written communication, a customer‑focused mindset, solid organizational and interpersonal abilities, initiative, and the capacity to multitask, with a high school diploma or GED required and a bachelor’s degree preferred. • Communication Proficiency (oral and written). • Customer Focus (internal and external). • Organization Skills. • Interpersonal Skills. • Multi‑tasking.

Requirements

• ▸communication
• ▸customer focus
• ▸organization
• ▸interpersonal
• ▸multitasking
• ▸bachelor's

Benefits

The job is performed in a professional office setting with standard equipment; compensation ranges from $23.38 to $27.50 hourly, accompanied by a comprehensive benefits package, and the company is an equal‑opportunity employer.

Work Environment

Office Full-Time