Project Administrative Assistant

About the Role

The assistant will perform clerical duties, manage communications, maintain records, support procurement and equipment tracking, and provide general assistance to the project team, including scheduling repairs and guiding visitors. • Perform clerical tasks and operate basic office equipment. • Answer incoming calls, provide information, forward calls, and take messages. • File and maintain physical records and create electronic copies. • Receive, sort, and log deliveries in a computer database; prepare outbound deliveries. • Prepare materials for design and construction meetings and record meeting minutes. • Procure consumable materials and office supplies. • Support Superintendent with equipment inventory tracking and craft worker timecard entry. • Provide general project team support, schedule and track truck repairs, and give maps/directions to visitors and subcontractors. • Log craft applicants into the Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸call handling
• ▸record management
• ▸delivery logging
• ▸procurement
• ▸inventory tracking
• ▸project support

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment, maintaining flexibility, resourcefulness, professionalism, and confidentiality. The role requires handling a broad range of administrative and executive support tasks independently or with minimal supervision. • Associate’s degree in business or related field preferred. • Minimum 3 years of administrative experience supporting large teams. • Proficient in Microsoft Office, Excel, Email, Calendar, and PowerPoint. • Strong knowledge of basic office equipment. • Excellent written and verbal communication skills. • Highly organized.

Requirements

• ▸associate’s degree
• ▸3 years
• ▸microsoft office
• ▸excel
• ▸communication
• ▸organized

Benefits

Candidates should have an associate’s degree or related experience, at least three years of administrative work, strong Microsoft Office skills, excellent communication, and high organization. Benefits include medical, dental, vision, 401(k) match, paid time off, life and disability insurance, mental‑health resources, tuition reimbursement, adoption assistance, and gym discounts. • Medical, prescription drug, vision, and dental plans with no additional cost. • 401(k) retirement plan with Mortenson match. • Paid time off, holidays, and other paid leaves. • Employer-paid life, AD&D, and disability insurance. • No‑cost mental health tools and concierge services. • Tuition reimbursement, adoption assistance, and gym membership discounts. • Base salary range $51,000 – $68,900, with higher ranges for select locations.

Work Environment

Onsite