Jll
JLL provides professional services in real estate and investment management worldwide.
Assistant Facilities Manager
Assist in facility ops, vendor coordination, client service for Toronto financial client
Job Highlights
About the Role
• Conduct monthly site audits, manage security badge systems, desk assignments and monitor facility KPIs/SLA compliance. • Support work order management, schedule maintenance and coordinate with vendors and third‑party service providers. • Serve as primary contact for clients, vendors, visitors and guests, delivering exceptional customer service. • Provide administrative support such as reception backup, mail/package distribution, ordering supplies and PPE, and maintaining facility records. • Coordinate special events, meeting setups, conference‑room reservations, food services, vending operations and badge support. • Assist the Regional Facility Manager with tactical site planning, monthly business reviews, budget analysis and variance reporting. • Implement hazard control measures, monitor safety practices, manage site invoicing and provide regional facilities support.
Key Responsibilities
- ▸site audits
- ▸badge system
- ▸work orders
- ▸maintenance scheduling
- ▸kpi monitoring
- ▸safety management
What You Bring
We are hiring a dedicated Assistant Facilities Manager for one of our prestigious global clients located in Toronto’s Financial District. The role is full‑time, on‑site five days a week, and works closely with the Regional Facility Manager to maintain the highest standards of facility management for a leading financial services organization. Strong organizational and communication skills are essential to foster client relationships and keep leadership informed of evolving requirements. We encourage candidates to apply even if they do not meet every requirement, as we value diverse experiences. JLL utilizes artificial intelligence to match your application’s skills and experience with the role’s needs, providing valuable insights for both candidates and recruiters. • Require 4+ years of facilities or workplace operations experience with strong vendor coordination and customer‑service focus. • Proficient with Microsoft Office and comfortable using CMMS platforms; bachelor’s degree or equivalent preferred. • Experience in multi‑building campuses or complex operational environments is a plus.
Requirements
- ▸facilities ops
- ▸4+ years
- ▸vendor coordination
- ▸microsoft office
- ▸cmms
- ▸bachelor's
Benefits
The position offers an estimated salary range of CAD 65,000–78,000 per year, with final compensation based on qualifications, market conditions and internal considerations. The role is based on‑site in Toronto, Ontario, and is a new opening.
Work Environment
Onsite