Property Administrator (CRE)

About the Role

The Property Administrator (CRE) supports the Property Management Team by handling a variety of administrative tasks and ensuring professional service to tenants. This role responds to tenant requests, resolves concerns promptly, and maintains high standards of communication. Core duties include managing lease administration, preparing bid proposals and service contracts, processing invoices, and maintaining contract and insurance records. The administrator also tracks work orders, generates regular reports, and assists with budgeting and financial documentation. • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence • Schedule and coordinate meetings/special events as requested • Assist in lease administration activities, including tenant contacts and insurance information; generate reports • Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and ensure compliance with C&W policies • Prepare and code invoices for Property Manager’s approval • Ensure office supplies are stocked to maintain the office • Complete contract and certificate of insurance information promptly and accurately in contract administration software • Track and file contracts and insurance certificates; maintain follow-up system for expirations • Monitor and maintain property maintenance work order system and prepare monthly status reports for tenant work orders • Maintain the property purchase order system • Maintain lease and contract files and other property management office files • Promote and foster positive relationships with tenants and clients; track service calls as required • Assist with monthly and quarterly management reports and annual budget preparation • Process staff hours, tenant bill back invoices, expense reports, monthly meter readings, and check requests for review and approval

Key Responsibilities

• ▸lease admin
• ▸bid preparation
• ▸invoice processing
• ▸work order
• ▸report generation
• ▸tenant relations

What You Bring

Successful candidates should demonstrate strong oral and written communication, customer focus, organization, interpersonal skills, initiative, and the ability to multitask. A high school diploma or GED is required, with a Bachelor’s degree preferred, and prior customer service experience is advantageous. Proficiency with the Microsoft Office Suite and the ability to handle confidential information are essential. • Communication proficiency (oral and written) • Customer focus (internal and external) • Organization skills • Interpersonal skills • Multi-tasking • High school diploma/GED; Bachelor’s degree preferred • Customer service experience preferred • Proficiency in Microsoft Office Suite • Ability to give and take direction, interface with decision makers professionally, and maintain confidential information

Requirements

• ▸microsoft office
• ▸bachelor's
• ▸high school
• ▸communication
• ▸customer focus
• ▸multitasking

Benefits

Compensation ranges from $24.01 to $28.25 per hour, supplemented by a comprehensive benefits package that includes health, vision, dental, retirement plans, and paid time off. Cushman & Wakefield is a global real‑estate services firm committed to equal opportunity employment.

Work Environment

Office Full-Time