Yunex Traffic
Global leader in intelligent traffic management hardware, software and simulation solutions.
Service Projects Team Administrator
Admin support for service project operations, handling coordination, documentation, and reporting.
Job Highlights
About the Role
The role supports all administrative functions related to Service Project Operations, requiring a deep understanding of team and customer needs to effectively back service delivery. It centers on ensuring administrative requirements are met throughout the project's lifecycle. Key responsibilities include coordinating meetings, managing documentation, capturing and relaying important information, and assisting with project and installation planning. The position also supports reporting, material needs, and contributes ideas for continuous improvement within the team. • Arrange and coordinate meetings with internal and external stakeholders. • Provide administrative support, including record updates and document control. • Capture and relay incoming information such as meeting changes and customer calls. • Participate in team meetings, training sessions, and toolbox talks. • Manage filing, printing, and archiving of documents. • Assist management in preparing project delivery and installation plans. • Collate service delivery documentation like inspection results and certificates. • Support reporting for health & safety incidents and onboarding processes. • Address material shortages and other consumable needs for the team. • Generate and implement ideas for team and business improvement. • Work independently, take ownership of tasks, and solve problems proactively. • Build strong relationships with colleagues and customers. • Maintain high attention to detail and operate effectively under pressure.
Key Responsibilities
- ▸meeting coordination
- ▸document control
- ▸info capture
- ▸project planning
- ▸health reporting
- ▸material management
What You Bring
The role demands excellent written and verbal communication, strong organizational skills, and the ability to work independently while maintaining composure under pressure. Proficiency with Outlook, Word, and Excel, as well as prior experience in administration, team coordination, and customer-facing environments, are essential. • Demonstrate excellent written and verbal communication skills. • Utilize Outlook, Word, and Excel proficiently in daily tasks.
Requirements
- ▸communication
- ▸outlook
- ▸word
- ▸excel
- ▸organization
- ▸administration
Work Environment
Office Full-Time