Administrative Assistant I

About the Role

The division is seeking an administrative and financial professional to manage correspondence, records, inventory, office equipment, and building maintenance. Responsibilities also include processing invoices, bank deposits, purchase orders, claims, bulk water billing, and supporting the monthly financial close using SAP. Additional duties involve monitoring accounts receivable, conducting system audits, handling payroll, and serving as the local contact for workers’ compensation and HR issues. • Prepare and distribute correspondence, reports, and meeting minutes. • Manage files, records, inventory tracking, and assist with annual physical counts. • Oversee office equipment, cleaning services, security system, and building maintenance. • Process invoices, bank deposits, purchase orders, credit card statements, claims, bulk water billing, and support monthly financial close. • Use SAP for transaction processing, reporting, and financial management tasks. • Monitor accounts receivable, reconcile unpaid invoices, and follow up on discrepancies. • Conduct system audits to ensure data integrity and compliance. • Enter and edit payroll for division employees and serve as local point of contact for workers' compensation and HR issues. • Coordinate division activities, employee meetings, community events, and public‑relations initiatives. • Handle new customer applications, loan processing, account creation, and schedule appointments; maintain Cross Connection Control Program records; provide backup support to field supervisors and state customer service representatives.

Key Responsibilities

• ▸sap processing
• ▸invoice processing
• ▸accounts receivable
• ▸payroll entry
• ▸system audits
• ▸inventory tracking

What You Bring

Ideal candidates will have a high school diploma or GED, at least one year of relevant experience, and a notary license. Proficiency with Microsoft Office and the ability to quickly learn company software such as SAP, CIS‑Banner, ServiceLink, Lawson, and Powerplant is required. Strong typing, organization, communication skills, and the ability to maintain confidentiality are essential. • High school diploma or GED; at least one year of relevant experience; maintain a notary license. • Proficient in Microsoft Office (Word, Excel, PowerPoint) and capable of learning company software such as SAP, CIS‑Banner, ServiceLink, Lawson, and Powerplant. • Excellent typing, computer, and data‑entry skills; strong organizational ability to manage multiple tasks simultaneously. • Self‑starter with minimal supervision; effective verbal and written communication with customers, management, regulators, and vendors. • Ability to maintain confidentiality and handle sensitive HR and benefits matters.

Requirements

• ▸high school
• ▸notary license
• ▸microsoft office
• ▸sap
• ▸data entry
• ▸confidentiality

Benefits

Essential Utilities is an equal‑opportunity employer offering a competitive benefits package and career‑growth opportunities. The company provides reasonable accommodations for individuals with disabilities throughout the recruitment process.

Work Environment

Onsite