Project Administrative Assistant

About the Role

The assistant will handle clerical tasks, operate basic office equipment, manage incoming calls, and maintain both paper and electronic records. They will prepare materials for design and construction meetings, record meeting minutes, and support the superintendent with equipment inventory and craft worker timecards. Additional duties include scheduling truck maintenance, providing directions for visitors and deliveries, and logging craft applicants. • Perform clerical duties and operate office equipment. • Answer, route, and take messages for incoming calls. • File, maintain, and create electronic records; log deliveries in the database. • Prepare outbound deliveries and materials for design and construction meetings. • Record and update minutes for site meetings. • Procure consumable materials and office supplies. • Assist Superintendent with equipment inventory tracking. • Enter craft worker timecards for the Superintendent. • Provide general support to the project team for day‑to‑day tasks. • Schedule, track, and log repairs and maintenance for work trucks. • Provide maps and directions to visitors, subcontractors, deliveries, and new employees. • Log craft applicants into the Applicant Tracking Spreadsheet.

Key Responsibilities

• ▸call management
• ▸recordkeeping
• ▸meeting prep
• ▸inventory tracking
• ▸timecard entry
• ▸truck maintenance

What You Bring

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a dynamic environment. The role requires flexibility, resourcefulness, professionalism, and the ability to work independently with minimal supervision. Candidates should have an associate’s degree in business or a related field and at least three years of administrative experience supporting large teams. Proficiency in Microsoft Office, Excel, Outlook, calendar systems, and PowerPoint, along with strong communication and organizational skills, is essential. • Associate’s degree in business or related field (preferred). • Minimum three years of administrative experience supporting large teams. • Proficient with Microsoft Office, Excel, Outlook, calendar systems, and PowerPoint. • Strong knowledge of basic office equipment. • Excellent written and verbal communication skills. • Highly organized and able to work independently.

Requirements

• ▸associate’s degree
• ▸3+ years
• ▸office suite
• ▸communication
• ▸organized
• ▸independent

Benefits

The position offers a base salary ranging from $51,000 to $68,900, with higher ranges in select locations. Benefits include medical, vision, dental, prescription drug coverage at no cost, a 401(k) plan with Mortenson match, paid time off, life and disability insurance, mental‑health resources, tuition reimbursement, adoption assistance, and a gym discount. • Medical, vision, dental, and prescription drug plans at no cost. • 401(k) retirement plan with generous Mortenson match. • Paid time off, holidays, and other paid leaves. • Employer‑paid life, AD&D, and disability insurance. • No‑cost mental health tools and concierge services. • Tuition reimbursement, adoption assistance, and gym membership discount.

Work Environment

Onsite