Hdr
HDR provides architecture, engineering, environmental, and construction services for infrastructure projects.
Administrative Project Coordinator
Admin support for project teams: manage docs, meetings, insurance, and reports.
Job Highlights
About the Role
The role of Administrative Project Coordinator supports HDR’s mission by ensuring smooth project operations and effective communication across teams. This position contributes to the broader goal of creating positive change locally and globally. The coordinator will manage project documentation, coordinate meetings and presentations, and handle sensitive information with discretion while collaborating with multiple project managers and teams. • Type, format and organize project documents, reports, specifications and correspondence. • Create and maintain paper and electronic files. • Order insurance and monitor insurance certificates. • Apply company quality assurance guidelines and procedures for project document management. • Assist with and help coordinate meetings and presentations. • Work with multiple Project Managers and project teams as needed. • Assist with project guides, project reviews, project invoices and expense reports as needed. • Handle highly sensitive and confidential information with professionalism and discretion. • Public engagement support for comment tracking, public meeting planning and quarterly reporting.
Key Responsibilities
- ▸document management
- ▸file organization
- ▸insurance tracking
- ▸qa compliance
- ▸meeting coordination
- ▸public engagement
What You Bring
Candidates should have an associate degree or equivalent experience, at least one year of related work, and strong proficiency in Microsoft Word and Excel. Preferred attributes include excellent communication skills, a professional and detail‑oriented mindset, the ability to meet deadlines, and familiarity with the architecture/engineering industry; local candidates are especially encouraged. • Exhibit professionalism with clients. • Excellent verbal and written communication skills. • Professional, self‑motivated, well‑organized and detail‑oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast‑paced environment. • Ability to meet deadlines. • Knowledge of A/E industry desired. • Local candidates preferred. • Associate degree in a closely related field or combination of education and relevant experience. • A minimum of 1 year related experience. • Proficiency in Microsoft Word and Excel.
Requirements
- ▸associate degree
- ▸1+ year
- ▸word
- ▸excel
- ▸communication
- ▸detail-oriented
Work Environment
Office Full-Time