Willdan
Engineering and energy consultancy serving utilities, public agencies, and industries.
Project Coordinator
Coordinate admin tasks for NYC energy efficiency projects, handling intake, eligibility, and accounting.
Job Highlights
About the Role
• Manage intake of new projects into the program, including gathering and reviewing required project documentation from applicants. • Review utility account numbers, prior project data, and other materials to provide timely verification of account eligibility and assignments. • Organize and shepherd projects through the intake stage using Willdan’s proprietary data management software, Excel‑based trackers, and project management tools. • Communicate professionally with the utility client and program participants on account eligibility and project intake processes. • Onboard contractors to the program and ensure all required information is provided including tax forms, certificate of insurance, trade licenses and payment information. • Track deadlines for licenses and MWBE certification and request updated documents from participating contractors. • Assist with tasks as needed related to project processing, such as assigning projects for inspections based on eligibility criteria and inspector capacity. • Support accounting tasks, including reviewing payee documentation for accuracy and generating incentive payment vouchers within designated timeframes. • Generate and review program reports; assist with data analysis and system clean‑up. • Provide support for additional tasks as needed to ensure program success. • Participate in team meetings and trainings to build program knowledge and learn program systems and workflows.
Key Responsibilities
- ▸intake management
- ▸eligibility verification
- ▸data management
- ▸contractor onboarding
- ▸payment vouchers
- ▸report generation
What You Bring
• Associate’s or Bachelor’s degree and/or relevant certifications in business administration, finance, project management or a similar field. • Knowledge of and interest in energy efficiency technologies/programs and the multifamily weatherization and electrification industry. • 2‑3 years of office management, administration, and/or accounting experience, ideally in the energy efficiency, multifamily housing, or construction industries. • Strong organizational skills with the ability to manage and closely monitor multiple ongoing tasks and workflows. • Positive, customer‑oriented attitude and excellent written and verbal communication skills to coordinate effectively with clients, program participants, and staff. • Ability to quickly and comfortably use software and reporting tools, including project/data management systems, spreadsheets, and Excel‑based reports. • Ability to internalize program and project requirements to inform decision‑making in a fluid environment. • Responsive, nimble, and highly detail‑oriented in handling all assigned tasks.
Requirements
- ▸bachelor's degree
- ▸energy efficiency
- ▸office management
- ▸excel
- ▸organizational skills
- ▸customer focus
Work Environment
Office Full-Time