Project Coordinator - Aptitude

About the Role

The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of JE Dunn. • Use the WorkSmart responsibility matrix to support business process improvements throughout the project lifecycle. • Collect, process, input, organize, and file project data and documentation according to established procedures. • Process information promptly to maintain efficiency and timeliness. • Provide timely and effective communication to internal and external stakeholders. • Support the bidding process by creating bid invitations, preparing specifications, handling regulatory/compliance requirements, and tracking bid communications. • Assist the award process by issuing bond memos, preparing and executing subcontracts, and granting system access to dashboards. • Organize information into standard formats and maintain documents in the project dashboard, CMiC, electronic signature tools, and other systems. • Coordinate submission of project documentation, prepare routine correspondence, and ensure outgoing materials meet best‑practice standards. • Create and distribute potential change items (PCIs) and requests for information (RFIs), and follow up on pricing and change orders. • Manage project dashboard information and electronically process submittals, pay applications, compliance documents, and change documents. • Track and verify required documentation (badging, certified payroll, diversity reporting, insurance, bonds, lien waivers, affidavits) for compliance before subcontractor payments. • Handle incoming calls and visitors, and provide additional administrative support as needed. • Share subject‑matter expertise to support teamwork and deliver results. • Maintain discretion and integrity with confidential and sensitive information. • Arrange team travel, manage expense reporting, and perform other administrative tasks as required. • Apply critical‑thinking, organizational, and detail‑oriented abilities. • Build collaborative relationships internally and externally.

Key Responsibilities

• ▸data management
• ▸bid management
• ▸document control
• ▸cmic dashboard
• ▸compliance tracking
• ▸stakeholder comm

What You Bring

Aptitude, JE Dunn’s strategic partner for technology integration services, was born out of the growing need to meet the increasingly complex demands of modern building projects. Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in our pursuit of building perfection. Autonomy & Decision Making: follows directions and refers all exceptions to the supervisor. Career path leads to Senior Project Coordinator. The role may require lifting up to 10 pounds, occasional travel, and non‑traditional hours; work is primarily in an office setting but can involve exposure to extreme temperatures and various physical activities. The position offers a professional non‑union benefits package, and JE Dunn Construction is committed to hiring a diverse workforce, providing equal‑opportunity employment and reasonable accommodations for individuals with disabilities. • Demonstrate high customer‑service standards, addressing difficult situations promptly and efficiently. • Perform work accurately, completely, and on time. • Exhibit strong verbal and written communication skills. • Proficient in Microsoft Office and able to learn various software and tools. • Minimum education: High School Diploma or GED. • Required experience: 2+ years administrative/clerical support; 2+ years construction project support preferred. • Physical requirements: lift up to 10 lb, occasional travel, non‑traditional hours; activities may include sitting, standing, walking, bending, climbing, reaching, pushing, and pulling.

Requirements

• ▸microsoft office
• ▸high school
• ▸2+ years
• ▸customer service
• ▸communication

Benefits

Best People + Right Culture. These are the driving forces behind JE Dunn’s success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years. • Benefits include a professional non‑union package; JE Dunn is an equal‑opportunity employer offering reasonable accommodations for disabilities.

Work Environment

Office Full-Time