Coordinate meetings, travel, site visits, and logistics for internal teams and external
Lead the administrative team with professionalism, clarity, and positive motivation.
Maintain a hospitality-driven environment where guests and team members feel
The Construction Office Manager ensures the smooth, efficient, and professional
Serve as the primary liaison between the office, IT vendors, office vendors, and field
Manage scheduling, correspondence, document preparation, and filing systems.
Maintain a highly organized, efficient, and detail-driven office environment—running
Coordinate deliveries, materials, and office resources with field personnel.
Prepare and distribute reports, meeting minutes, and schedules.
operation of a construction office. This role supports project teams, field staff,
Act as liaison to IT vendors, coordinating troubleshooting, hardware/software
Support teams with uploading, updating, and tracking RFIs, submittals, drawings,
Act as a warm, attentive point of contact for clients, vendors, and visitors.
Assist project managers, superintendents, and executives with administrative tasks
Establish and maintain processes that improve efficiency and team
Promote collaboration and uphold company values.
Manage document workflows using SharePoint and other project management
Maintain, structure, and audit digital file systems to ensure accuracy, compliance,
Track milestones, subcontractor compliance documents, and deadlines.
Assist with coordinating client-facing activities and internal events.
subcontractors, clients, and leadership by maintaining organized systems, managing
teams, ensuring communication is clear, timely, and aligned with project
coordinating IT solutions, and optimizing office tech systems.
Oversee office supplies, equipment, and vendor relationships, ensuring cost effective procurement.
Train staff on SharePoint and technology best practices.
Provide internal support for basic tech issues and ensure seamless office
Monitor vendor performance and maintain positive relationships that support
Strong proficiency with SharePoint, Microsoft 365, and Procore.
Organized with strong technical skill set—comfortable troubleshooting,
Excellent written and verbal communication skills.
Exceptional organizational, prioritization, and multitasking abilities.
Experience in construction administration, office management, or related field.
Hospitality-driven, professional demeanor.
Detail-oriented, dependable, and committed to running an efficient, high functioning office.
Proven leadership and team support experience.
Client & Hospitality Experience
Salary Range: $85K-$95K
a “tight ship” that supports daily operations.