Payroll Administrator

Description

As a Payroll Administrator, you will have the opportunity to support weekly payroll processing for both union and non-union employees within a multi-region HVAC company. The Payroll Administrator will play a crucial role in supporting timecards, union reporting, workshare coordination, and other payroll tasks to help ensure timely and accurate employee pay while maintaining compliance with federal, state, local and union regulations.

• Attend training sessions to stay updated on labor laws, regulations, reporting, and industry standards specific to the Mechanical Industry and affiliated union regulations.
• Assist with department audits and special reporting needs as business requires.
• Audit weekly timecards across multiple platforms, verifying hours and resolving discrepancies to ensure correct payroll processing.
• Assist with additional payroll tasks, projects, and initiatives as needed to support team and company goals.
• Maintain accurate employee records in the HRIS system, including dispatches, personal information, pay rates, and fringe benefits.
• Ensure compliance with collective bargaining agreements, including managing union dues, benefit contributions, and dispatch requirements.
• Prepare and submit payroll-related reports to internal departments and external agencies such as OCIP, DIR, and CPR.
• Complete new hire setup, ensuring accurate entry into the payroll system with correct rates, deductions, benefits, and fringe packages.
• Maintain and process payroll deductions, benefits, garnishments, and commission payments for eligible employees.
• Facilitate workshare enrollment for eligible employees and submit required EDD documentation by deadlines.
• Coordinate with local unions to request or update employee dispatches as needed.
• This role does not typically involve heavy lifting, however lifting lightweight items such as files or other office supplies up to 50lbs may be required.
• Process and distribute live checks for employees not enrolled in direct deposit.
• Support union reporting processes for active unions, ensuring all reports are accurate and submitted by deadlines.
• Collaborate with HR, leadership, and employees to resolve payroll issues, answer inquiries, and clarify payroll policies.
• This role may be required to handle physical paperwork, files, office supplies, and using office equipment like a computer, mouse, keyboard, and calculators.
• Process in-house payroll weekly for union and non-union employees, ensuring timely and accurate payments in compliance with regulatory and company requirements.
• Review and process employee reimbursements, obtaining approvals and properly allocating them to the appropriate jobs.
• Maintain confidentiality and safeguard SVM’s employee information and other sensitive data with the utmost discretion and professionalism.
• Provide backup regional payroll support during peer absences or emergencies to ensure uninterrupted payroll operations.

Requirements

Are you passionate about ensuring payroll accuracy and compliance in a fast-paced construction environment? Do you thrive on managing complex payrolls for both union and non-union employees while keeping up with industry regulations?

• Proven experience processing payroll for a workforce of 500+ employees highly preferred.
• Minimum of 2 years of processing payroll experience required, in-house preferred.
• Possesses strong attention to detail, punctuality, and ability to work independently in a fast-paced environment a must.
• Willingness to submit to a comprehensive background check required.
• Experience or exposure to payroll reporting including OCIP, DIR, CPR, etc. required.
• Bachelor’s Degree in Human Resources, Benefits Administration, or similar field preferred.
• Certified Payroll Professional (CPP) certification preferred.
• Experience processing payroll in the construction industry with union experience highly preferred.
• Ability to handle sensitive information and confidential information with discretion required.
• This role may involve working at a desk, computer, or standing for prolonged periods of time, which could vary from 6-8+ hours daily.
• High school diploma or general education degree (GED; or equivalent combination of education and experience) required.
• Proven proficiency in various office equipment and programs including MS Office Suite (Word, Excel, etc.) required.
• Outstanding ability to effectively communicate both verbally and written a must.
• Strong knowledge of federal and state payroll regulations, including certified payroll and prevailing wage required.

Benefits

Well-Being: Robust Maternity & Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive Breakroom

This is a full-time, exempt position. The compensation for this role is $75,000 - $100,000 annually and is based on experience and skillset. The work schedule for this role is Monday – Friday from 7:00am – 4:00pm. This role may be required work outside of regular hours to support payroll processing or urgent needs.

Health: Medical / Dental / Vision / Life & Disability Insurance / FSA

Financial Wellness 401k w/ Employer Contribution / Employee Referral Bonus / “Positive Pulse”

This is a 1 year temporary position with the potential to transition to a full-time role.

Training + Development

Interview process

Visa Sponsorship

Security clearance