Document Control Specialist - Water/Wastewater Construction at Kiewit in Woodcliff Lake, NJ | USD58,000-73,000 | Kablio

Role

Description

document control

records management

process audits

confidentiality

workflow training

document distribution

Maintain records of incoming document transmittals and prepare outgoing transmittals.
Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
Oversee the proper approval, maintenance, and distribution of documents and retention policies.
Support the efforts to ensure that the system documents are maintained with accurate and current information.
Guide a team to administer the document flow and distribution at the Project site.
Ensure that the confidentiality of sensitive information is protected.
Train projects on document control standards, workflow, and systems.
Responsible for reproduction of documents, preparing reports and addendums.
Assist with requests for information from external customers, vendors, and internal customers (inter-company).
Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Perform process audits to ensure accuracy of all controlled documentation.
Participate as needed in corrective/preventive actions items and their investigations.

Requirements

microsoft office

dep

records management

edms

sharepoint

document control

Proficient in Microsoft Office.
Previous experience working with DEP is ideal
Knowledge of records/information management principles and their methodologies is an asset
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Possess excellent interpersonal, written, and verbal communication skills.
Basic knowledge of Electronic Document Management Systems (EDMS)
Regular, reliable attendance
Knowledge of SharePoint and InEight software is a plus!
Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines.
The ability to work effectively within a project team with minimal supervision

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1884

Year Established

The company began operations in 1884.

1920s and ’30s

Growth Period

The company expanded during this time, building landmark structures.

$17B in 2023

Revenue

The company's revenue in 2023 topped $17 billion.

It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions.
Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors.
Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites.
Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables.
With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

Culture + Values

Safety First – We care for the safety and well-being of our employees and those around us.
Integrity – We are honest, ethical, and transparent in all that we do.
Excellence – We deliver exceptional results by striving for continuous improvement and exceeding expectations.
Customer Focus – We develop strong relationships with our customers and work together to achieve success.
Accountability – We take responsibility for our actions and outcomes.
Collaboration – We work together to leverage the strengths of our diverse teams and achieve shared goals.

Environment + Sustainability

2050 Target

Carbon Neutrality Goal

Aiming to achieve net-zero greenhouse gas emissions by 2050, aligning with global climate efforts.

100% Renewables

Clean Energy Transition

Committed to integrating renewable energy solutions into projects to support a low-carbon future.

Investing in sustainable infrastructure to support the transition to a low-carbon economy.
Tracking and reducing our carbon footprint across operations and construction sites.
Incorporating sustainable practices into the design, construction, and operation of projects to minimize environmental impact.

Inclusion & Diversity

15%

Women in Workforce

Approximately 15% of the workforce are women, reflecting current representation in the organization.

Aim to build a diverse workforce, with a focus on gender, race, and other underrepresented groups.
Set clear goals for increasing the percentage of women in leadership and technical roles.
Track progress on diversity metrics across all levels of the organization.

Articles

Careers

Projects

Markets

Role

Description

document control

records management

process audits

confidentiality

workflow training

document distribution

Maintain records of incoming document transmittals and prepare outgoing transmittals.
Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
Oversee the proper approval, maintenance, and distribution of documents and retention policies.
Support the efforts to ensure that the system documents are maintained with accurate and current information.
Guide a team to administer the document flow and distribution at the Project site.
Ensure that the confidentiality of sensitive information is protected.
Train projects on document control standards, workflow, and systems.
Responsible for reproduction of documents, preparing reports and addendums.
Assist with requests for information from external customers, vendors, and internal customers (inter-company).
Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Perform process audits to ensure accuracy of all controlled documentation.
Participate as needed in corrective/preventive actions items and their investigations.

Requirements

microsoft office

dep

records management

edms

sharepoint

document control

Proficient in Microsoft Office.
Previous experience working with DEP is ideal
Knowledge of records/information management principles and their methodologies is an asset
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Possess excellent interpersonal, written, and verbal communication skills.
Basic knowledge of Electronic Document Management Systems (EDMS)
Regular, reliable attendance
Knowledge of SharePoint and InEight software is a plus!
Basic knowledge of document control procedures and office equipment such as computers, copy & plotter machines.
The ability to work effectively within a project team with minimal supervision

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1884

Year Established

The company began operations in 1884.

1920s and ’30s

Growth Period

The company expanded during this time, building landmark structures.

$17B in 2023

Revenue

The company's revenue in 2023 topped $17 billion.

It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions.
Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors.
Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites.
Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables.
With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

Culture + Values

Safety First – We care for the safety and well-being of our employees and those around us.
Integrity – We are honest, ethical, and transparent in all that we do.
Excellence – We deliver exceptional results by striving for continuous improvement and exceeding expectations.
Customer Focus – We develop strong relationships with our customers and work together to achieve success.
Accountability – We take responsibility for our actions and outcomes.
Collaboration – We work together to leverage the strengths of our diverse teams and achieve shared goals.

Environment + Sustainability

2050 Target

Carbon Neutrality Goal

Aiming to achieve net-zero greenhouse gas emissions by 2050, aligning with global climate efforts.

100% Renewables

Clean Energy Transition

Committed to integrating renewable energy solutions into projects to support a low-carbon future.

Investing in sustainable infrastructure to support the transition to a low-carbon economy.
Tracking and reducing our carbon footprint across operations and construction sites.
Incorporating sustainable practices into the design, construction, and operation of projects to minimize environmental impact.

Inclusion & Diversity

15%

Women in Workforce

Approximately 15% of the workforce are women, reflecting current representation in the organization.

Aim to build a diverse workforce, with a focus on gender, race, and other underrepresented groups.
Set clear goals for increasing the percentage of women in leadership and technical roles.
Track progress on diversity metrics across all levels of the organization.

Articles

Careers

Projects

Markets