Business Operations Specialist

Description

• Understand the roles and interests of key persons from One Workplace’s central services, including Finance, Facilities, HR, IT, Order Administration, Warehouse Operations, and Studio West; collaborate with them on behalf of the two team members’ needs
• Develop an intimate understanding of the two process from beginning to completion of projects
• Participate, or take ownership of some initiatives
• Be a champion for team members in developing processes & tools that support their employee engagement and well-being
• Maintain an understanding of the forces that help shape the business by paying close attention to clients’ needs through working with the Client Experience team, and by participating in organization and industry events
• Learn new processes and platforms that the company may be adopting, or that two may be planning to roll-out to the larger team
• Support the Business Operations Manager in forecasting and budgeting efforts
• Support the Business Operations Manager in receiving weekly and monthly reports, and extract information that needs to be shared with leadership or with the two team
• Act as a liaison for our manufacturing and service vendor partners, to either understand or distribute informational updates, or to close the loop on project-related matters (for example: storage invoice payments)
• Support inter-departmental initiatives and process improvement plans within both two and One Workplace
• Support the onboarding program for new hires

Requirements

• Self-starter with a bias towards action, and the ability to anticipate needs
• Competence to establish strong working relationships with a variety of people
• Extremely organized with good time management, excellent verbal skills and written communication
• Aptitude for mapping out organizational systems, and strategically establishing processes that consider the workload of others, as well as their effects on clients
• Be able to often shift between analytical and big-picture thinking
• Excellence in developing & documenting processes, and in training employees
• Strong business acumen
• Must have skills to translate concepts for different audiences
• Ability to guide team members through changes
• Resourcefulness, especially when working with ambiguity
• Complex reading and writing, basic math skills, judgement/decision making, analysis/comprehension

Benefits

• 401k + Employer Match
• Profit Sharing
• 8 Paid holidays
• Paid Parental Leave
• Wellness App with reimbursement of up to $500/year
• 15 days of PTO
• Medical/Dental/Vision Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance