Paralegal - Seniors Housing

Description

• Support the legal team in implementing process improvements to enhance efficiency and compliance.
• Organise, catalogue, and maintain legal files and document repositories (including use of legal technology platforms).
• Maintain the contract database and tracking system to monitor key deadlines, renewals, and obligations.
• Help develop and maintain internal legal policies, templates, and training materials.
• Assist in responding to internal data and document requests from finance, tax, compliance, and asset management teams.
• Conduct legal research and prepare summaries or briefing notes on specific topics as required.
• Assist in preparing materials for board meetings and maintaining corporate record archives.
• Help maintain and update the group’s corporate entity database, ensuring compliance with Companies House and statutory requirements.
• Manage the contract approval process, coordination with operators with respect to external document approval processes, ensuring adherence to internal review and signature protocols.
• Support the Associate Senior Counsel and wider legal team in managing external counsel engagement and billing.
• Liaise with external corporate service providers and registrars on UK and overseas entity management.
• Support the preparation of board and shareholder resolutions, minutes, and related governance documentation.
• Provide administrative and coordination support for cross-functional legal initiatives and special projects.
• Review and prepare first-draft templates of routine agreements (NDAs, engagement letters, simple service agreements, etc.).
• Support due diligence and document collection for financing, acquisition, and divestment transactions.
• Ensure confidentiality, consistency, and integrity of all legal data and records.

Requirements

• Strong understanding of UK corporate governance, company secretarial procedures, and contract administration.
• Minimum 5 years of paralegal or legal assistant experience, preferably in a corporate or real estate environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), document management systems, DocuSign and contract databases.
• Confident communicator with the ability to liaise professionally across departments and with external parties.
• Proven experience maintaining corporate records and working with legal entity management systems.
• Ability to handle multiple priorities and meet deadlines in a dynamic, fast-paced setting.
• Excellent attention to detail, with strong organisational and time management skills.
• This role suits someone comfortable working independently on routine matters while collaborating closely with legal counsel on more complex issues.

Benefits

• Pension Scheme + Profit Sharing Program
• Tuition Assistance Program
• Competitive Base Salary + Annual Bonus
• Comprehensive and progressive Medical/Dental/Vision options
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Professional Growth

Training + Development

Interview process

Visa Sponsorship

Security clearance