Manage calendar via Teams/Outlook, coordinate scheduling meeting with various parties both internally and externally.
Transport various items on occasion to clients, vendors, and professional associates
Provide various monthly and quarterly reports utilizing the company's different programs (accounting program, construction/job program, etc)
Perform clerical and administrative tasks including drafting emails, letters, reports and other documents.
Arrange all travel accommodations including airfare, hotels, rental vehicles, restaurant reservations, etc.
Attend meetings with or in lieu of executives to take notes and record minutes
Provide high-level administrative support and assistance to the Executive Team.
Requirements
bachelor's
3+ yrs
microsoft office
confidentiality
organizational
flexibility
Must be able to lift up to 15 pounds at times
High school diploma required, Bachelor's degree in Business Administration or related field preferred
Minimum of 3 years experience in a professional environment as an Executive Assistant or similar
Fluency with managing online accounts and profiles, schedule conflict management, and travel requirements as dictated by state, federal, and foreign governments
Minimum of 3 years experience in a professional environment as an Executive Assistant
Excellent verbal and written skills
Professional and courteous communication within the organization, with clients, vendors, and professional associates
Strict confidentiality of all information this position may encounter
Ability to work outside of office hours for emergent or necessary events or circumstances
Proficient in all Microsoft applications including Outlook, Teams, Excel, Word, etc
Prolonged periods sitting at a desk and working on a computer
Exceptional organizational and time-management skills
Benefits
Paid time off
Health insurance
401(k) matching
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
An organization dedicated to providing comprehensive facilities maintenance and management services, emphasizing precision and reliability.
Specializing in a wide range of services, the company handles projects in both commercial and residential sectors.
With an extensive portfolio, the organization supports clients in maintaining optimal operations through preventative and corrective maintenance.
Focused on customer satisfaction, the company delivers high-quality services ensuring operational continuity and safety.
Notable for quick response times and the ability to handle complex, high-stakes projects across diverse environments.
Culture + Values
Customer Oriented: We care and we believe in satisfying the needs of our clients, by providing customized service to our clients.
Trustworthy & Reliable Team: We believe in being reliable and dependable all the time. Our clients can count on us anytime.
Excellence & Expertise: We believe in providing the best technical know‑how and solutions to our clients by providing best‑in‑class service. We strive to give the best.
Safety & Environment: We believe in promoting a culture of health and safety through a safe environment.
Innovative Solutions: We believe in continuously learning, developing and improving, as well as bringing our clients innovative solutions.
Environment + Sustainability
First FM company in Qatar to provide electric cars to employees.
Actively promote waste recycling and collection in collaboration with local organisations.
Sponsor campaigns for sustainable urban growth aligned with Qatar National Vision 2030.
Committed to environmental protection as a key pillar of Qatar National Vision 2030.
Inclusion & Diversity
4,600 individuals
Global Team Diversity
The team is composed of individuals from a wide range of backgrounds, reflecting a commitment to diversity and inclusion.
30 nationalities
Cultural Representation
The team includes members from over 30 different nationalities, showcasing global diversity.
Equal opportunity employer—applicants considered without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.