Executive Assistant

Description

• Manage calendar via Teams/Outlook, coordinate scheduling meeting with various parties both internally and externally.
• Transport various items on occasion to clients, vendors, and professional associates
• Provide various monthly and quarterly reports utilizing the company's different programs (accounting program, construction/job program, etc)
• Perform clerical and administrative tasks including drafting emails, letters, reports and other documents.
• Arrange all travel accommodations including airfare, hotels, rental vehicles, restaurant reservations, etc.
• Attend meetings with or in lieu of executives to take notes and record minutes
• Provide high-level administrative support and assistance to the Executive Team.

Requirements

• Must be able to lift up to 15 pounds at times
• High school diploma required, Bachelor's degree in Business Administration or related field preferred
• Minimum of 3 years experience in a professional environment as an Executive Assistant or similar
• Fluency with managing online accounts and profiles, schedule conflict management, and travel requirements as dictated by state, federal, and foreign governments
• Minimum of 3 years experience in a professional environment as an Executive Assistant
• Excellent verbal and written skills
• Professional and courteous communication within the organization, with clients, vendors, and professional associates
• Strict confidentiality of all information this position may encounter
• Ability to work outside of office hours for emergent or necessary events or circumstances
• Proficient in all Microsoft applications including Outlook, Teams, Excel, Word, etc
• Prolonged periods sitting at a desk and working on a computer
• Exceptional organizational and time-management skills

Benefits

• Paid time off
• Health insurance
• 401(k) matching

Training + Development

Interview process

Visa Sponsorship

Security clearance