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Senior Program Analyst

Nakupuna Companies

NHO-owned family of companies delivering gov’t mission support through IT, infrastructure, logistics & environmental services.

Senior analyst providing admin, program, and coordination support to NAVSEA 04 leadership

8d ago

$115,000 - $130,000

Expert & Leadership (13+ years), Experienced (8-12 years)

Full Time

Washington, DC

Office Full-Time

Company Size

900 Employees

Service Specialisms

Consulting

Project Management

Engineering

Design

Technical Services

Sector Specialisms

mission & business operations

facilities & infrastructure

logistics

environmental services

Role

What you would be doing

action tracking

data analysis

correspondence management

database management

meeting coordination

program management

Transmit daily and weekly reminder emails to personnel (and their supervisors) with assigned actions specifically highlighting overdue and imminent action items.
Update tracking systems with information from weekly correspondence update meetings.
Organize material, perform data analytics, and completes writing assignments according to set standards regarding, clarity, conciseness, style, and terminology.
Provide program management, financial and administrative support to SEA 04’s Front Office. Manage action item tracking database and reports.
Review and edit material prepared by other writers and recommend revisions or changes in scope, format, and content. Assist/lead with preparing briefing material for leadership.
Package Naval correspondence; formatted, revised, processed, router, and mail unclassified and classified correspondence. Additional duties include distributing, faxing, reviewing, editing, and filing correspondence.
Review, format and route correspondence for signature.
Collect, compile, input, and analyze information and generate reports for complex administrative projects requiring technical analysis and input from various segments of the organization.
Prepare reports and briefings for Senior Management in support of SEA 04 staff.
Assist in maintaining and updating NAVSEA Instructions, following the Department of the Navy (DON) Correspondence Manual, that are under the purview of SEA 04.
Package military and civilian awards; create, format, revise, route, and deliver.
Coordinate, schedule and participate in meetings, forums and other activities/events to include drafting agendas, sending meeting invites, recording meeting minutes and actions.
Create and/or update databases and spreadsheet-analysis data in electronic formats compatible with NAVSEA-approved, web-based document sharing initiatives in support of Naval Sustainment Systems-Shipyards (NSS-SY) programs to include, but is not limited to, availability planning, availability duration estimation, shipyard capacity, execution status, and financial and budget status.
Coordinates with department heads to obtain a thorough understanding of the correspondence products and requirements.
Assist NAVSEA Transformation Office (NTO) through framing issues, structuring problem statements, optimizing current processes and providing input to develop strategies and implement change management, leveraging subject matter expertise in Acquisition.
Assign and track action items on a daily basis using email and official web-based applications such as NAVSEA’s integrated development environment (IDE), e.g., SEA 04’s SharePoint site.
Provide services to develop read-ahead materials, coordinate and provide presentations.
Maintain files and apply records management guidelines in accordance with DON policy and directives.
Produce quarterly metrics related to action item status, maintain a filing system of incoming and outgoing action items, and updating the filing system weekly.
Update paperwork, maintain documents, create and submit correspondence packages routed to a variety of internal and external stakeholders.
Review action item responses for proper content and format, and to ensure that necessary approvals are obtained.
Coordination of travel arrangements includes preparing foreign travel requests and Anti- Terrorism/Force Protection (AT/FP) Plans. Review travel orders and vouchers for accuracy prior to approval.
With the appropriate technical oversight of SEA 04 officials, draft Standard Operating Procedures (SOPs), annually review and update as appropriate.
Prepare Continental United States (CONUS) and Outside Continental United States (OCONUS) travel arrangements and travel reimbursement requests for approval using DTS for designated Government personnel within SEA 04.
Coordinate engagements with Naval Staff, Systems Commands (SYSCOM), and Program Executive Offices (PEO), interfacing with client leads to include Flag and Senior Executive Service personnel. Provide tours of the NTO War Room to high level officials such as members of the U.S. Congress, Congressional Professional Staff Members, high-level Executives from Industry, Assistant Secretaries of the Navy, the Chief of Naval Operations (CNO), the Vice-CNO, and various other Flag Officers within the Department of Defense.
Provide professional technical and programmatic assistance to support efforts in NAVSEA Transformation efforts.
Input new action items in appropriate tracking system & mark complete the reviewed items via Program Office letters.
Locate/retrieve/reproduce and distribute documents.
Draft, revise, log, and maintain office correspondence. Assist in coordinating SEA 04 All Hands Meetings
Perform clerical duties and errands, such as sorting and sending mail, updating the SEA 04 key personnel directory, tracking and distributing taskers from official SEA electronic systems (e.g. ETMS2), processing visits requests for SEA 04 staff, welcoming visitors, answering phone calls, taking and delivering messages, among others.
Provide administrative support including maintenance of the Executive Director filing system and calendars, letter and brief sheet preparation, management of supply orders, training certification completion tracking, and briefing preparation.
Prepare visit request documentation for all Government employees to include utilizing Defense Information System for Security (DISS).
Coordinate conference room support; duties include operating audio/visual equipment, providing technical assistance and Video Teleconferencing (VTC) for SEA 04 for classified and unclassified meetings.
Provide administrative services to include, but not limited to, reception and message services, events coordination to include site planning, and guest/logistics support. Coordinate meetings, adjudicate schedule conflicts, and provide meeting minutes and agendas.
Arrange, coordinate, and support SEA 04 Office of the Admiral/Executive Director, Chief of Staff, and Chief Financial Officer sponsored meetings.
Attend Administrative Officer and Corporate Operations conferences and working groups, teams and meetings.
Provide executive level program management support, technical advice and strategic guidance to plan, coordinate, implement and track change initiatives across acquisition and sustainment workforce, including Naval SYSCOMs, PEOs, and DRPMs.

What you bring

microsoft office

bachelor’s degree