Project Coordinator

Description

• Assist in coordinating, documenting, and reporting the bench testing, labeling, packaging, and delivery of equipment for each project.
• Responsible for recovering extra equipment and materials from the project manager for return into inventory and credit to the project.
• Assist in helping secure DynaNet opportunities as part of the final delivery of a project by working with New Construction and Service Sales Managers and Operations Manager. Any opportunities at risk are to be brought to the attention of Executive Management before losing radio sale.
• Assist in ensuring DynaFire is never the reason that the certificate of occupancy does not pass the first time.
• Effectively communicate the needs required to complete DynaFire's scope of work to all parties impacting the project. This includes DynaFire foreman, installers, clients, and client's clients.
• Maximize the profitability of projects assigned, including following the policy/procedure of how to invoice for projects' materials and equipment.
• Attend project meetings when needed by sales or client.
• Providing necessary reports as needed by management.
• Responsible for all construction permitting by following the below tasks.
• Attend project hand-off meetings between sales and operations. Attend with a task list that must be completed and signed off by all parties responsible for delivery of materials.
• Promptly communicates with the client any issues related to the project, including the when employees will be arriving and leaving a project.
• Review equipment orders (BOMs) to ensure that all orders are within budget comparing them to the estimate tool provided by sales, confirm delivery dates once it has been confirmed that A/R has invoiced a minimum of 30 days in advance of placing an order, and then place the order.
• Responsible for confirming that the project manager has provided specialty construction tools for the project foreman or other members of the construction team.
• Responsible for sending the introduction email after the project review meeting introducing the Project Manager and requesting the documents needed for Engineering.
• Assist in the mobilization and providing final documentation to complete the delivery of a system.
• Assist Sales and the Engineering Department if requested to locate electronic CAD files and other support material needed to complete a hand-off and permit application. If Sales is leaning excessively on the Project Coordinator bring to the attention of a supervisor.
• Responsible for sending, collecting, and reporting customer satisfaction surveys for all projects.
• Become familiar with the Project Manager's process groups within the first 30 days of employment.
• Make sure that damaged or defected equipment is returned for repair or credit. Maximum turn-around time does not exceed 60 days for resolution.
• Responsible for filling out the variance report of KPIs for each project by meeting with the project manager once a week. KPIs to be provided by management.
• Document and report variances from compliance with DynaFire's and client's safety programs.

Requirements

• Have a high-level knowledge of construction tools, including lifts and wire pulling devices.
• Obtain NICET Level I in Fire Alarm Systems or Water-Based Systems Layout within 12 months.
• Not required, but recommended for advancement opportunities to obtain NICET Level II in Fire Alarm Systems or Water-Based Systems Layout within 36 months.
• No extra equipment to be delivered to projects without change-order authorization or management authorization.

Benefits

• Short term and long-term disability.
• Paid time off (PTO) and holidays.
• Employer funded life insurance.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Opportunities for professional development and growth.
• 401(k) matching.
• Employee Referral Program.

Training + Development

Interview process

Visa Sponsorship

Security clearance