Portfolio Maintenance Coordinator
westcore
Coordinate maintenance, inspections, and vendor activities for industrial property portfolio.
4 days ago ago
$30 - $40
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Dallas, TX
Field
Company Size
1500+ globally Employees
Service Specialisms
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Sector Specialisms
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sectorSpecialismFormat2
Role
What you would be doing
fls inspections
vendor management
inspection reporting
capital planning
maintenance coordination
trend analysis
- Ensure vendors meet company insurance, licensing, and safety requirements prior to engagement.
- Communicate project and inspection updates proactively, ensuring stakeholders are informed of progress and potential risks.
- Collect, organize, and distribute inspection reports to appropriate internal stakeholders.
- Assist with collection and review of vendor proposals
- Support capital planning by identifying recurring maintenance issues and recommending long-term solutions.
- Track, document, and close out inspection deficiencies within required timelines.
- Maintain organized records of FLS inspections, permits, certifications, and related correspondence.
- Participate in maintenance-related planning meetings and process improvement initiatives.
- Coordinate routine/special property inspections
- Oversight of Fire Life Safety inspections and repairs
- Coordinate and manage all required Fire Life Safety (FLS) inspections across the portfolio, ensuring compliance with local codes and company standards.
- Ensure consistency in inspection standards, report formats, and recordkeeping across the portfolio.
- Review inspection trends and provide recommendations for prev maintenance or capital investment opportunities.
- Work closely with property management, construction, and leasing teams to ensure smooth execution of maintenance activities.
- Track open items and ensure timely resolution, maintaining accurate status logs and documentation.
- Build strong working relationships with preferred vendors to ensure consistent service delivery.
- Maintain an up-to-date vendor database, including contact details, service agreements, and performance metrics.
- Assist with scope development of work for repair and maintenance projects
- Coordinate project timelines and monitor progress to ensure quality and budget compliance.
What you bring
yardi
microsoft office
2-4 yrs
driver's license
problem solving
attention detail
- Experience coordinating vendor services, developing scopes of work, and managing repair or maintenance projects from initiation through completion.
- Strong attention to detail with the ability to organize, track, and document multiple projects and inspections simultaneously.
- 2-4 years of experience in property management, facilities coordination, or commercial real estate maintenance.
- Working knowledge of building systems, including mechanical, electrical, plumbing, roofing, and fire/life safety.
- Self-motivated, resourceful, and capable of working independently while maintaining alignment with team objectives.
- Excellent time management skills, with the ability to balance competing priorities and meet deadlines in a fast-paced environment.
- Familiarity with inspection processes, preventive maintenance programs, and regulatory compliance standards.
- Clear and professional written and verbal communication skills for effective coordination with property managers, vendors, and internal stakeholders.
- Proven ability to build strong relationships across departments and with third-party service providers.
- Ability to interpret data and identify maintenance trends to support operational and capital planning decisions.
- Collaborative mindset with a focus on problem-solving and proactive issue resolution.
- Valid driver’s license and willingness to travel to properties within assigned regions as needed.
- High degree of accountability and ownership over assigned responsibilities.
- Proficiency in Microsoft Office Suite and property management software (Yardi, Angus, Building Engines, or similar platforms).
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Interview process
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Company
Overview
Nope
Culture + Values- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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- Bring your expertise in software development
- Bring your creativity and problem-solving skills
- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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- Bring your expertise in software development
- Bring your creativity and problem-solving skills
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