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Executive Administrative Support Specialist
Black & Veatch
Executive admin support for CEO Chief of Staff, focusing on automation and AI tools.
10d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Overland Park, KS
Office Full-Time
Company Size
12,000 Employees
Service Specialisms
Engineering
Construction services
Consulting
Project Management
Design
Technical Services
Turnkey
General Contractor
Sector Specialisms
Power Delivery
Fuels
Power Generation
Water Solutions
Communications
Renewable Energy
Smart Grids
Digital Infrastructure
Role
What you would be doing
data entry
report generation
ai automation
document generation
email triage
expense reporting
- Data entry and report generation
- Managing calendars, meetings, travel arrangements, and international documentation
- Screening and responding to communications on behalf of executives
- Meeting scheduling and follow-ups
- Document generation and formatting
- Identifying and implementing AI tools to automate repetitive tasks such as:
- Preparing reports, presentations, and comms aligned with executive tone and priorities
- Supporting policy development and internal communications
- Acting as a delegate in assigned areas and serving as a backup to the CEO Executive Admin
- Organizing and prioritizing administrative workflows for the Chief of Staff
- Email triage and response drafting
- Researching, analyzing, and summarizing information for decision-making
- Supporting expense reporting, invoice tracking, and document management
- Contributing to department and company-wide initiatives
- Serving as a resource for troubleshooting and resolving operational issues
What you bring
microsoft office
concur
powerpoint
bachelor's
3-5 years
time management
- Strong communication and interpersonal skills, capable of interacting with executives and team members at all levels.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and a high level of accuracy in all tasks.
- Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
- Proficiency in Concur travel system and employee timekeeping systems.
- Advanced spreadsheet and word processing skills needed
- Minimum of 3-5 years of experience in an administrative or executive support role
- All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
- Flexibility and agility in tasks, assignments and workload.
- High level of professionalism and confidentiality.
- Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
- Ability to create slide decks and executive presentations in Powerpoint or Word.
- Flexibility and adaptability to respond to changing demands and priorities.
- Bachelor’s degree in Business Administration or a related field preferred.
- Proven experience in an administrative or executive support role, preferably within a fast-paced or HR environment.
- Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
Information not given or found
Interview process
Information not given or found
Visa Sponsorship- visa sponsorship is not available for this position.
- pre‑employment onboarding includes a criminal/civil background check, drug screen, and motor‑vehicle records search.
People also searched
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Company
Overview
1915
Year Founded
A century-old firm with a rich history.
$4.735B Revenue
2023 Annual Revenue
Generated $4.735 billion in revenue in 2023, solidifying its position as a top design firm.
100% Employee-Owned
Ownership Structure
Unique among firms of its size, ensuring a long-term focus and shared success.
100+ Offices
Global Presence
Operates across six continents, showcasing vast global reach.
- Headquartered in Overland Park, Kansas, it delivers multi‑billion‑dollar projects in energy, water, communications and industrial sectors.
- The company’s portfolio spans landmark work—from power plants and water treatment systems to hydrogen and LNG facilities.
- It handles full lifecycle services: from strategic advisory and engineering through procurement, construction and operations.
- Its history features many firsts: early U.S. water and power infrastructure, the first U.S. hydrogen conversion project, and biosafety labs overseas.
- We create long-term value for our clients, communities and employees.
- We embrace diversity, respect individual differences and believe in the importance of teamwork and collaboration.
- We act with integrity and deliver on our promises.
- We are committed to continuous improvement and innovation.
- We build and maintain strong relationships through trust and accountability.
2050
Net-Zero Commitment
Committed to achieving net-zero carbon emissions by this year.
- Helps clients design and implement sustainable infrastructure that reduces environmental impacts.
- Focuses on renewable energy solutions, including solar, wind, and energy storage.
- Supports environmental stewardship in communities through responsible project planning and execution.
- Enhances internal sustainability programs, such as reducing energy consumption and waste.
23% Workforce
Gender Diversity Overview
This figure highlights the proportion of women in the workforce, showcasing progress toward gender representation goals.
- Creating an inclusive environment for all backgrounds.
- Commitment to improving leadership diversity with specific goals.
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