Property Administrator at 241 18th Street

Description

• Maintain and update tracking sheets (utility, invoices, service contractors, and COI).
• Work with office staff to ensure coverage for breaks, lunches, absences, and vacations.
• M aintain all building files and typing, including spell checking and proofreading all correspondence and reports .
• Ac curately process invoices in the online payment software for the required approvals.
• Help management research and assemble information and data for various reports.
• Greet and direct tenants, clients , and visitors in professional and friendly manner.
• Produce contracts for services at the complex.
• Answer calls, help resolv e problems , and delive r messages to the appropriate person(s).
• Manage the electronic work ticket system including entering and closing tickets, posting announcements, and preparing reports and graphs.
• Complete special projects with the flexibility to cover additional properties as needs change.
• Act as the i nitial point of contact for visitors and contractors.

Requirements

• Ability to learn internal accounting and other software packages.
• Strong problem-solving skills coupled with the ability to work independently and multitask.
• Sound judgment and initiative to properly address and resolve issues.
• Composed demeanor, professional appearance, positive attitude, and customer-oriented approach.
• Tying 40+ wpm.
• Punctual and available to work 8 a.m. to 5:00 p.m., M-F, for on-time and consistent front desk coverage.
• Ability to pass a government background check may be required.
• High School diploma or equivalent and 2+ years’ office experience, preferably in property management or customer service.
• Strong proofreading skills.
• Self-starter with the ability to work independently.
• Excellent interpersonal, verbal, and written communication skills.
• Flexible, versatile, and able to adapt to rapidly changing priorities.
• Top-notch organizational skills.
• M aintain up-to-date tenant building guides and Tenant Contact Lists .
• Ability to draft correspondence from verbal guidance and notes.
• Advanced Microsoft Word, Outlook, and Excel skills.
• Bachelor’s degree preferred.
• Excellent analytical skills, including the ability to accurately collect, interpret, and evaluate detailed data.

Benefits

• P urchas e office supplies and equipment.

Training + Development

Interview process

Visa Sponsorship

Security clearance