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Receptionist / Administrative Assistant
Imi Industrial Services Group
Administrative support and front desk duties for client accounts and project billing.
9d ago
Junior (1-3 years)
Full Time
Athens, GA
Office Full-Time
Company Size
201 Employees
Service Specialisms
Industrial Services
Mechanical Services
Electrical Services
Fabrication
Installation
Maintenance
Project Management
Construction Services
Sector Specialisms
Oil, Gas, & Chemical
Packaging & Manufacturing
Material Handling
Educational & Medical Institutions
Pharmaceutical
Tire, Rubber, Automotive
Wood & Lumber
Mechanical
Role
What you would be doing
job costing
purchase orders
vendor invoicing
fuel reporting
document filing
weekly reporting
- Process all billing spreadsheets from Project Managers and make updates in job costing to reflect changes
- Request Purchase Orders from Customers on Time & Material projects once all costs have been processed by Client Accounts Manager; maintain spreadsheet, follow up as needed
- Communicate with Project Managers and Customers regarding project status
- Greeting and welcoming clients in the reception area. Must be able to work 7:00am - 3:30pm!
- Update job costing daily to include billable quote time, material, and equipment
- Update weekly report to include description of work on all nonbillable labor
- Build jobs and ensure accuracy of information and back-up documents before customer invoices are issued
- Lift and carry materials weighing up to 25 pounds
- Issue Vendor purchase orders
- Compile documentation and training information for all new Project Managers and Foreman
- Serve as back-up issuing job numbers and subcontracts
- Scan and file in electronic filing system billed job and project closeout documents; merge all project documentation with customer payments and archive
- Update Time & Material spreadsheet daily, ensure that sheets match the job costing database
- Enter vendor purchase order costs into job costing database daily; verify that all information is correct and invoices match purchase orders
- Pull fuel reports from fleet management system weekly and enter all costs into job costing database
- Call vendors when invoices aren't received after 30 days
- Answer all incoming calls, route calls to appropriate person, and take any necessary messages
What you bring
multitasking
3+ years
microsoft office
detail oriented
fast typing
dexterity
- Able to multitask and manage multiple tasks simultaneously
- Able to accurately type and input data at a rate of 50+ WPM
- Minimum of three years in administrative/office experience
- Advanced skill level for operating Microsoft Office (Word, Excel, Adobe and Outlook) required
- Detail oriented and able to prioritize tasks
- Ability to complete all work in a timely manner
- Manual dexterity needed for repetitive tasks and operating standard office equipment
- 401k with robust company match
- Healthcare benefits
- Competitive salary packages
- Employee Referral Program
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
35 years
Industry Experience
The company has evolved over 35 years into a powerhouse handling major industrial projects.
100%
Self-Performance
The company self-performs up to 100% of its work using its own fleet and facilities.
25–30 years
Tenure of Staff
Multi-generation craftsmen and project managers with 25–30 years of tenure maintain institutional knowledge.
- A vertically integrated model blends machining, fabrication, piping, electrical, civil and structural services—making them a true one-stop specialty contractor.
- Typical projects span power plants, chemical and biofuel facilities, packaging and manufacturing lines, material-handling systems, universities, hospitals and pharmaceutical plants.
- Headquartered in Watkinsville, GA, IMI serves markets worldwide, delivering cost-efficient, innovative solutions to high-stakes industrial clients.
- Commitment to providing safe and reliable services.
- Dedication to innovation and continuous improvement.
- Focus on operational excellence and customer satisfaction.
- Integrity and transparency in all business dealings.
- Collaboration with clients, partners, and stakeholders.
2050 Target
Net Zero Emissions Goal
The company aims to achieve net zero emissions by the year 2050.
- Committed to reducing environmental impact.
- Focused on improving energy efficiency across operations.
- Investing in technologies and practices that reduce waste and carbon footprint.
- Ongoing efforts to meet and exceed regulatory standards in sustainability.
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