Finance Administrator

Description

• Purchase Cards Administration: Lead the administration of purchase cards for QEHB personnel.
• Work Orders Management: Manage work orders on Maximo & SAP.
• Aged WIP Management: Manage Aged WIP and keep it to a minimum.
• IT Coordination: Coordinate with the IT department on all office equipment.
• HR Partnership: Partner with HR to update and maintain office policies as necessary.
• Facility Management Vendors: Liaise with facility management vendors, including cleaning, catering, and security services.
• Visitor Support: Provide general support to visitors.
• Office Operations: Organise office operations and procedures.
• Invoicing: Ensure that all items are invoiced and paid on time.
• Liaison with Subcontractors and SSC: Liaise with Subcontractors and the Shared Service Centre (SSC) to keep unpaid invoices to a minimum.
• Employee Queries: Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Ordering/Receipting Tasks: Lead the ordering/receipting tasks for QEHB site, including raising purchase orders, receipting services, and invoice matching on Coupa.
• Scheduling: Schedule meetings and appointments.

Requirements

• Comprehensive Administrative experience in a busy office environment.
• Organisational Skills: Demonstrate strong organizational and planning skills in a fast-paced environment.
• Proficient use of Microsoft Office applications including Word, Excel and Outlook.
• Experience working in a Project role.
• Educated to GCSE standard
• Awareness of Confidentiality.
• Creativity: Exhibit a creative mind with the ability to suggest improvements.

Benefits

• 24/7 Employee Assistance Program and access to mental wellbeing app.
• 2 corporate social responsibility days per year.
• Employee discount shopping schemes on major brands and retailers.
• 24 days annual leave (+ public holidays).
• Cycle to work scheme.
• Attractive Employee Referral Rewards Scheme.
• Holiday purchase scheme.
• Access to our growing employee networks.
• NHS/Hospital experience would be an advantage.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Gym membership discounts.
• Life Cover equivalent to 1.5 times annual salary.

Training + Development

Interview process

Visa Sponsorship

Security clearance