Purchasing & Admin / GR2 Specialist

Description

• Perform quality assurance reviews for business documents.
• Manage corporate purchasing card transactions and monitor usage.
• Communicate regularly with project teams to address service or equipment needs.
• Draft scopes of work for onsite services.
• Create and process purchase requisitions (PRs) and purchase orders (POs).
• Develop, solicit, and evaluate Requests for Proposals (RFPs).
• Manage temporary employee program.
• Assist with coordination of corporate travel.
• Process and reconcile vendor invoices and account statements.
• Participate in internal project update meetings.
• Support project closeout activities, including cost reconciliation and billing assistance.
• Coordinate renewal of business licenses and certifications (state, local, and specialty).
• Manage subcontractor and vendor documentation.
• Maintain purchase order records, update compliance documents (e.g., Certificates of Insurance, safety documentation), and manage change orders.

Requirements

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Comprehensive understanding of construction terminology.
• Experience with ERP systems.
• Bachelor’s degree in business, supply chain or related field. High School diploma or GED plus five (5) years of experience may be considered in lieu of a degree.
• Knowledge of the buying process.
• Ability to manage multiple priorities and meet deadlines.
• Experience in construction or facilities management.
• Minimum of 5 years of experience in procurement/purchasing.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.

Benefits

• Commitment to Growth and Wellness The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• A Culture of Freedom & Ownership At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path Employees are encouraged to pursue growth in a flexible, entrepreneurial environment.
• Employee-Owned Advantage EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Challenging, Creative Work Workdays at EnSafe are anything but ordinary, fast-paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology. Every day calls for creativity, innovation, and agile problem-solving.

Training + Development

Interview process

Visa Sponsorship

Security clearance