PA/Secretary (Part Time)

Overview

Provide PA support to senior director, manage diary, travel, events, admin tasks

Key Responsibilities

• it procurement
• report management
• event coordination
• invoice management
• diary management
• pa support

Tasks

-Support the senior team with regards to new starters i.e. ordering IT equipment, corporate work wear, mobile phones etc. -Co-ordinate and assist in the control of departmental activities, e.g. collating information for departmental reports and creation of materials for meetings. -Manage all event and meeting coordination in line with the teams requirements including customer entertainment events. -Manage regular reports as relevant to the department – ICON, Safety, Headcount etc. -Carry out administration duties such as management of inbox, filtering and prioritisation of mail, expenses and business mileage as required. -Record and track all corporate hospitality for the team and manage all departmental invoices and their payments as necessary, to support audit processes. -Timely and accurate diary management including arranging travel, accommodation and scheduling meetings as required. -Provide day-to-day P.A. support to the Director and their Senior Team. -Act as go-to resource for the team, using deep knowledge of the business to signpost and direct colleagues to relevant information, processes and contacts.

Requirements

• microsoft office
• driving licence
• pa experience
• people skills
• organisation
• attention detail

What You Bring

-Maintains high level of confidentiality and professionalism. -Experience in the end-to-end co-ordination of on and off-site meetings/events. -20 or 25 hours per week. -Remote with occasional travel within the region (average twice per month) -Good people skills and ability to establish a wide network of contacts across the business. -Complete absence recording for the designated team. -Exceptional organisation skills and ability to manage simultaneous priorities. Excellent written and verbal communication skills and ability to communicate effectively with colleagues at all levels. -Strong attention to detail. -Applicants must have a Full UK Driving license and their own vehicle (Essential) -Significant experience working as a PA at a Senior Director level. -Ability to adapt to changing priorities and work effectively under pressure. -Proficient in using software such as Microsoft Office and virtual communication and collaboration platforms.

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Benefits

-A wide range of voluntary benefits including holiday buying, discounted gym membership, car salary sacrifice scheme, Cycle2Work, Benenden Healthcare and more. -Life assurance. -WorkPerks – A platform home to hundreds of all your favourite high street and online discounts via the provider Reward Gateway. -Great Benefits - Enjoy a compelling package that includes a competitive salary, bonuses, pension schemes, and life assurance, among many other perks! -Retirement savings plan . -Work-Life Balance - We value your well-being and offer flexible working hours and a hybrid working model to help you find your ideal rhythm. -Supportive Environment - Join a culture that prioritises your growth, with the resources and support you need to excel. -Professional Development - We are invested in your success! Explore our apprenticeships, training, and mentoring programs designed to elevate your career. -Access to a wealth of health and wellbeing services including access to online GP appointments and mental health support . -Discretionary bonus. -Competitive Base salary. -Enhanced maternity/paternity/adoption leave for anyone expecting or adopting a child .

About Jewson

-With a vast network of branches across the country, serves a wide range of construction projects. -Offers an extensive product portfolio, ranging from timber and plumbing supplies to building materials and tools. -Specializes in sectors such as residential, commercial, industrial, infrastructure, and energy. -Known for providing tailored solutions with a focus on quality and service. -A trusted partner, having supplied products to iconic buildings and landmark projects. -Prides itself on expert knowledge across its materials, helping clients choose the right products.

Sector Specialisms

Interview Process

-talent team will contact successful applicants to arrange an interview