Office Assistant 2 (Stores/Mail) (NY HELPS) - VID 204863

Description

• Load, unload, and place in proper locations deliveries of supplies and materials.
• Maintain a variety of storeroom records and preparation of weekly and monthly reports.
• Initiate purchases of stock items for replenishment using credit card and purchase requisitions; complete required paperwork and record accounting in the Statewide Financial System (SFS) and in the AiM Computerized Maintenance Management System.
• Communicate with agency staff, users, and vendors to resolve discrepancies.
• Compile, review, and maintain data from contracts, purchase orders, requisitions, and other documents to assess supply needs.
• Recommend disposal of excess, defective, or obsolete stock.
• Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations.
• Issue or distribute materials, products, parts, and supplies and record data into AiM for all transactions.
• Verify inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjust errors.
• May provide subordinates with specific instructions concerning the preparation of documents, processing of materials and maintenance of records.

Requirements

Benefits

• There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

Training + Development

Interview process

Visa Sponsorship

Security clearance