Senior Document Controller - Buildings

Overview

Oversees document control, EDMS setup, and distribution using InEight/SAP on large projects.

Key Responsibilities

• edms setup
• ddm maintenance
• ineight entry
• revision control
• document processing
• report generation

Tasks

-Train the team on how to use the EDMS in the office or in the field to find documents -Ensure the DDM (Document Distribution Matrix) is maintained and updated -Set up Project Electronic Database Management System (EDMS), allowing for setup of a master document registry -Collaborate with document control partners to attend to clients’ needs -Maintain constant communication with Quality and Scheduling teams throughout the project life cycle -Identify any discrepancies in the documents and rectifying or correcting as required -Manage and interpret required documents and data -Compile weekly reports for the project team -Maintain open and effective communication with all stakeholders -Understand project contractual requirements and align document control processes and procedures for the team -Transmit documents after confirming their accuracy -Work with the team on an effective turnover/project close out plans -Develop and distribute reports (i.e. outstanding information, status of documents, etc.) -Enter documents and manage documentation, submittals in InEight -Process documents within 24 hours as per a service level agreement -Submit documents as per Graham’s contractual requirements -Carry out revision control -Receive, understand and process documents from the client, engineering firms, subcontractors, and team members

Requirements

• 5-8 years
• document control
• database software
• problem solving
• collaborative
• construction projects

What You Bring

-5 - 8 years of relevant document control experience with an engineering firm or general contractor -High level of proficiency with electronic database management software. -Proactive problem solver with a positive outlook -Consistently demonstrates a positive and collaborative demeanor -Solid understanding of the requirements of the document and submittal deadlines -Experience working on large complex construction projects

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Benefits

-65,000 – 80,000 per annum, commensurate with education and experience -Pension savings plan with employer match -Excellent Flexible Health & Dental benefits plan, Life and Disability Insurance -3 to 5 weeks of vacation per year, with credit for prior industry experience

About Graham

-From humble beginnings, the company has expanded its operations across the UK and internationally. -Specializes in delivering complex, large-scale projects in sectors like energy, infrastructure, and residential. -Has a proven track record of successfully completing projects in both the public and private sectors. -Known for managing intricate projects with diverse technical requirements. -Focus on quality and innovation in the construction industry.

Sector Specialisms